Business Office Manager

Reports To: Head of School / Managing Members

Position Type: Full-Time

Position Overview

Lycée International de Houston is seeking a highly organized, detail-oriented, and proactive Business Office Manager to oversee the school’s financial operations, purchasing processes, and business office administration. This role is responsible for managing all accounting functions, coordinating purchasing activities, ensuring compliance with financial policies, and providing support for strategic financial planning.

The ideal candidate will have strong experience in accounting, financial reporting, and vendor management, preferably within an educational or non-profit environment.

Key Responsibilities

Accounting & Financial Management

• Manage the school’s day-to-day accounting operations, including accounts payable, accounts receivable, payroll processing, and general ledger maintenance.
• Prepare monthly, quarterly, and annual financial statements.
• Oversee tuition billing, payment collection, and reconciliation.
• Work closely with external accountants/auditors to ensure accurate and timely reporting.
• Monitor cash flow and prepare financial projections.

Purchasing & Vendor Management

• Oversee the purchasing process for all school departments, ensuring cost efficiency and quality control.
• Maintain approved vendor lists and negotiate contracts for goods and services.
• Track inventory and manage procurement for supplies, furniture, equipment, and school materials.
• Ensure all purchases comply with the school’s budget and purchasing policies.

Budgeting & Financial Planning

• Assist the Managing Members in preparing the annual budget.
• Monitor budget performance and provide variance reports.
• Provide financial analysis to support decision-making and long-term planning.

Administrative & Compliance

• Maintain accurate and organized financial records for audits and inspections.
• Implement and enforce internal controls to safeguard school assets.
• Prepare required reports for the Managing Members.
• Manage financial aspects of grants, donations, and fundraising proceeds.

Team & Communication

• Serve as the main point of contact for all business office matters.
• Communicate clearly with faculty, staff, and parents regarding billing, purchasing, and school financial policies.
• Collaborate with other administrative departments to ensure smooth operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (CPA preferred but not required).
• Minimum of 5 years of accounting and purchasing experience, preferably in a school or non-profit setting.
• English and Spanish (Preferred)
• Strong knowledge of accounting principles and financial regulations.
• Proficiency in accounting software and Microsoft Office Suite (Excel expertise required)
• QuickBooks Desktop.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Working Conditions

• Full-time, on-site position (Monday–Friday, 7:30 AM to 4:30 PM).
• Occasional evening or weekend work during events or audit periods.

Compensation & Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance options.
• Paid time off and holidays