BUSINESS OPERATION ASSISTANT

About the role

The Business Operation Assistant supports the company's day-to-day office administration and plays a key role in coordinating sub-sale and leasing transactions. This role works closely with negotiators (REN), management, and clients to ensure listings, documentation, and transactions are processed smoothly from start to completion.

Key responsibilities

• Handle daily office administrative tasks, including filing, data entry, correspondence, and record-keeping.
• Prepare, track, and follow up on sub-sale and leasing transaction documents (e.g. Sale and Purchase Agreements, Tenancy Agreements, booking forms).
• Coordinate with negotiators (REN), clients, solicitors, and other relevant parties to ensure transaction milestones are met on time.
• Update and maintain property listing records and transaction status in the company's system/database.
• Prepare reports and other administrative documents as required by management.
• Provide general administrative support to the sales and operations team.

About you

• Possess at least a Diploma or Bachelor's Degree in Business Administration, Real Estate, or a related field.
• Previous experience in real estate, property administration, or general office administration is an advantage.
• Competent in Microsoft Office (Word, Excel, PowerPoint).
• Well-organized, detail-oriented, and able to multitask in a fast-paced environment.
• Good communication and interpersonal skills, with a professional and customer-service-oriented approach.
• Able to communicate effectively in English and Bahasa Malaysia (written and spoken).
• Possess own transport and willing to travel for site visits or property inspections when required.
• Independent, proactive, self-motivated, and a good team player.