Business Operations Administrative Assistant

Business Operations Administrative Assistant

Executive Summary

Archbishop Moeller is an all-male, Catholic high school (grades 9-12) located in Cincinnati, OH. Founded by the Marianist order of Priests and Brothers, Moeller is a Catholic high school in the Marianist tradition. Moeller strives to educate all students, regardless of ability, in Mind, Body, and Spirit within a Community of Brothers. Moeller is nationally recognized for their House System and continues to be a leader in the integration of technology, celebrating over 20 years as a one-to-one tablet school. Moeller offers a comprehensive, college preparatory curriculum which includes over 30 Advanced Placement/College Credit Plus courses, as well as courses in business, information technology, visual and performing arts, and world language. Moeller is proud to be the only Catholic, all-boys high school in the state of Ohio to earn the highest distinction from College Board for our AP Program: Platinum.

Position Summary

Archbishop Moeller High School is seeking a highly organized, proactive, and professional Business Operations Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time position serves as a key operational partner responsible for managing complex calendars, coordinating critical meetings, supporting strategic initiatives, and ensuring the smooth day-to-day functioning of the school's business and executive offices.

The Business Operations Executive Assistant serves as a central point of coordination for school leadership, Board-related activities, vendors, parents, alumni, and community partners. The successful candidate will be a trusted professional who demonstrates exceptional judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide direct administrative support to the President and Business Operations leadership team.
• Manage and prioritize complex calendars, appointments, and scheduling requests.
• Coordinate executive meetings, leadership meetings, Board committee meetings, and special events.
• Prepare agendas, reports, presentations, correspondence, and meeting materials.
• Record and distribute meeting minutes and track follow-up action items.
• Manage confidential information and sensitive communications with the highest level of discretion.

Business Operations Support

• Assist with operational projects, reporting, document management, and administrative processes.
• Coordinate with vendors, service providers, consultants, and school stakeholders.
• Support contract administration, purchasing processes, invoice routing, and other business office functions.
• Maintain records, filing systems, and departmental documentation.
• Assist with budget tracking and administrative reporting as needed.

Meeting & Event Management

• Schedule and coordinate high-priority meetings involving administrators, board members, benefactors, vendors, and external partners.
• Manage meeting logistics including room reservations, technology coordination, catering, and communications.
• Support planning and execution of leadership events, donor functions, and school-wide initiatives.
• Ensure all meetings are professionally organized and executed.

Communication & Office Coordination

• Serve as a professional and welcoming first point of contact for visitors and stakeholders.
• Draft, edit, and distribute executive communications.
• Coordinate information flow between departments and leadership offices.
• Maintain a high level of customer service while representing the mission and values of the school.

Qualifications

• Minimum of 5 years of executive administrative or senior administrative support experience.
• Demonstrated experience supporting senior executives, presidents, or organizational leadership.
• Exceptional calendar management and meeting coordination skills.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, PowerPoint, and SharePoint.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proven ability to exercise independent judgment and maintain confidentiality.
• Experience in educational, nonprofit, or mission-driven organizations preferred.

Ideal Candidate Profile

The ideal candidate is:

• A highly organized professional who anticipates needs before they arise.
• Comfortable managing the schedules and priorities of senior leaders.
• Skilled at coordinating numerous meetings and competing priorities.
• Detail-oriented and process-minded.
• Professional, diplomatic, and relationship-focused.
• Passionate about supporting the mission of Catholic education.

Please submit your resume directly to this site. Position offers excellent benefits package, and compensation is competitive and flexible.