Business Operations Administrator

Job Title: Executive Assistant Business Operations

We are looking for an experienced Executive Assistant – Business Operations to assist the Managing Director in coordinating and reviewing day-to-day factory and business operations.

Key Responsibilities

• Review and analyse factory production, costing and departmental reports.
• Assist MD in evaluating operational performance, expenses and factory requirements.
• Coordinate requirements for machinery, spare parts, raw materials and other factory purchases.
• Identify and develop new vendors/suppliers and obtain quotations.
• Prepare quotation comparisons based on price, BOQ, specifications and commercial terms.
• Compare technical specifications of machinery/equipment and coordinate with vendors for clarification.
• Follow up with factory departments, vendors and management for pending requirements.
• Prepare MIS, comparative statements and summaries for MD's review and decision-making.
• Assist MD in general business and factory operations coordination.

Candidate Profile

• Graduate/MBA or relevant qualification.
• Experience in a manufacturing company, factory operations, purchase/procurement, vendor development or technical coordination will be preferred.
• Good knowledge of Excel/Google Sheets, reporting and data analysis.
• Ability to understand quotations, BOQs, costing and basic technical specifications.
• Strong follow-up, coordination and communication skills.
• Should be comfortable working directly with senior management.

Nature of Job: Back-end, office-based role. This is not a field sales position. The role primarily involves analysis, coordination, procurement support, reporting and assisting the MD in business operations.