Business operations and Executive Assistant

Position Summary:

This role exists to ensure that the Director’s strategic intent becomes organizational reality — with speed, accuracy, and discipline. The person acts as the Director’s execution backbone, governance anchor, and cross-functional integrator who ensures that every strategic priority is translated into action, monitored through structured review rhythms, and closed with measurable outcomes.

Key Responsibilities:

Role Deliverables

● Strategy-to-Execution Conversion

● Cross-Functional Alignment

● Leadership Support & Decision Enablement

● Follow-Up, Closure & Accountability System

Strategy-to-Execution Management

● Understand Director’s priorities deeply and translate them into SMART project charters.

● Create structured plans: milestones, KPIs, success metrics, dependencies.

● Establish weekly/fortnightly governance cycles with each function.

● Connect execution tasks with commercial outcomes (productivity, cost, timelines, quality).

● Track risks, delays, operational bottlenecks, and report with solutions.

Organisation Performance Management

● Build and maintain an “Organisational Rhythm Board” for:

○ Daily reviews and Weekly reviews

○ Monthly business reviews (Director + HODs)

● Own end-to-end review planning → agenda → data → verification → MoM → follow-up cycle.

● Structure red–amber–green dashboards for quick visibility.

Director-Level Follow-Through & Leadership Enablement

● Act as the Director’s representative for internal follow-ups.

● Ensure 100% clarity in expectations communicated to teams.

● Conduct “pre-reads” of all MIS and dashboards before the Director sees them.

● Maintain a thinking partnership: provide analysis, insights, and perspectives.

● Draft all major communication, performance notes, and strategic updates.

Cross-Functional Alignment & Dependency Management

● Connect creative → production → dispatch teams to ensure flow.

● Track sampling → costing → order → production → QC → dispatch cycles.

● Ensure bottlenecks are addressed before they escalate to the Director.

● Drive departmental synergy on high-stakes clients, projects, and shipments.

Compliance, Documentation & Process Integrity

● Maintain audit-ready documentation across functions.

● Ensure SOP adherence across Production, QC, PPC, HR, and Merchandising.

● Verify data authenticity—no unverified MIS reaches the Director.

● Maintain confidentiality and protect organizational integrity.

Interview process

Virtual and Face-to-Face

Skills:

Experience:- 3+ yrs

Key Performance Indicators (KPI’s)

• ≥ 95% Execution of Director’s Actionables within timeline
• 100% Adherence to review calendar with complete agenda readiness
• 90% Completion of strategic initiatives
• No escalations due to follow-up failures
• High energy, ownership mindset, and drive
• Comfortable pushing timelines respectfully
• Proactive, resilient, and solution-oriented

Role Positioning

• High-visibility role with close exposure to CEO / COO

Why Join Us?

• Work with leading furniture export industry
• Work will consistently growing company
• Work with Leaders of 25 years+ experience
• Amazing work Life Culture with Growth opportunities

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Business analysis: 1 year (Preferred)
• Personal assistant: 1 year (Required)

Language:

• English (Required)

Location:

• Jaipur, Rajasthan (Required)

Work Location: In person