Business Operations Assistant (Part-Time, Flexible)

About us

We run two growing businesses in the DFW area. Weston Howard & Associates (WH&A) is a marketing and consulting agency that helps home service companies get more customers and run more smoothly. Aurascape is our permanent outdoor lighting company, serving homeowners in Denton, Aubrey, Little Elm, and Frisco. We’re growing fast and need someone dependable who wants to grow with us. Your role will get bigger as both businesses do.

What you’ll do

Aurascape (permanent outdoor lighting)

• Respond quickly to new leads by text, phone, and email
• Book free quote visits and keep the calendar organized
• Send quotes, follow-ups, and payment links
• Coordinate schedules between homeowners and our install team
• Track material orders and install dates
• Send review requests and check in with customers after installs

WH&A (marketing agency)

• Help onboard new clients, including collecting logins, photos, and information
• Schedule client calls and keep our project calendar organized
• Gather and organize client reports and deliverables
• Follow up on invoices and keep client records up to date
• Do basic research on tools, vendors, and competitors

Running the business

• Turn how we do things into simple, step-by-step guides (we’ll show you, and you’ll write them down)
• Keep our CRM clean and up to date
• Keep an eye on the inbox and calendar
• Help with receipts, data entry, and light bookkeeping prep
• Run local errands like supply pickups, drop-offs, and post office trips (mileage reimbursed)

Who you are

• Reliable, organized, and quick to respond
• A friendly, clear communicator by text, phone, and email
• Comfortable learning new software (we use GoHighLevel, QuickBooks, Google Workspace, and more)
• A self-starter who notices what needs doing before we ask
• Able to run errands around DFW with your own transportation

Nice to have

• Experience in customer service, hospitality, home services, marketing, or admin work
• Experience with a CRM or scheduling software
• Interest in growing into a bigger role

What we offer

• Flexible part-time hours, 15 to 20 per week
• $15 per hour, plus 10% of the job total on every Aurascape job sold
• A 60 day check-in where we talk about how it’s going, raises, and added hours
• Real room to grow as the businesses grow
• Owners who will train you and answer your questions
• Mileage reimbursement for errands

Pay: $15.00 - $17.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: Hybrid remote in Denton, TX 76207