Business Operations Associate

Position Summary

Our thriving financial practice has an immediate opening for a Business Operations Associate. The focus of this role is to support the business operations of the Wealth Management Advisor’s practice to enhance productivity. The Business Operations Associate specializes in maintaining an efficient and organized office that allows the Wealth Management Advisor’s team to focus energy into building client relationships. This associate will be a vital member of the team and will play a major role in accomplishing the goals of the Wealth Management Advisor’s practice.

Essential Functions

• Support the business operations of the Wealth Management Advisor’s practice to enhance productivity in the office.
• Support the goals for the Wealth Management Advisor’s practice, as determined by the Advisor.

Position Responsibilities

Specific responsibilities include, but will not be limited to:

Administrative Duties:

• Data entry of new client records, including how acquired, and maintaining existing client records for accuracy.
• Create and maintain permanent and electronic records/files for client relationships and to follow compliance regulations by gathering documents for client meetings.
• Request documents for client review meeting.
• Manage firm email inbox, secure chat and secure uploads & distribute to appropriate team members.
• Answer firm telephone and document appropriate information, answer basic questions and inform appropriate team members as needed to assist the client.
• Confirm meetings, prepare and send calendar invites and Zoom links
• Assist with scheduling appointments and managing calendars
• Schedule annual reviews for the AWMA.
• Reserve conference rooms as needed.
• Create and maintain permanent and electronic records/files for client relationships and to follow compliance regulations.
• Send CFP disclosure and firm profile and confirm all investment and risk disclosures have been sent to the client.
• Cross-train to help with client on-boarding processes.
• Assist team with business travel arrangements, as needed
• Liaison between team members and support partners
• Leverage approved software tools.
• Report to the Director of Marketing and Business Operation.

Pay: $52,000.00 - $62,000.00 per year

Work Location: In person