Business Operations Associate – Procurement & Logistics

Key Responsibilities

• Review approved project orders and confirm equipment specifications, quantities, delivery requirements and timelines.
• Request and compare supplier quotations based on price, availability, lead time and commercial terms.
• Prepare purchase orders and coordinate internal approvals before placement with suppliers.
• Follow up with suppliers on order confirmation, stock availability, production status and delivery schedules.
• Arrange international shipments by sea or air, including customs clearance and final-mile delivery.
• Coordinate with freight forwarders, customs agents, couriers and other logistics service providers.
• Prepare and maintain purchasing, shipping, customs and delivery documentation.
• Track shipments and provide timely status updates to Customer Operations and other internal stakeholders.
• Resolve supplier, shipment, customs, delivery, damage or quantity discrepancies and escalate significant issues promptly.
• Verify supplier invoices and logistics charges against approved orders and supporting documents before handing them over for payment processing.

Requirements

• Singapore Citizen or Permanent Resident.
• Diploma or bachelor’s degree in Supply Chain Management, Logistics, Procurement, International Trade, Business Administration or a related discipline.
• One to three years of experience in procurement, purchasing, logistics, freight forwarding or supply chain operations is preferred.
• Familiar with purchase orders, supplier coordination, international shipping and delivery documentation.
• Basic knowledge of Incoterms, import/export procedures and customs clearance will be an advantage.
• Proficient in Microsoft Excel; experience with procurement, inventory or ERP systems will be an advantage.
• Proficient in written and spoken English. Proficiency in Chinese is a plus.
• Strong coordination, negotiation and organisational skills, with close attention to detail.
• Able to manage multiple orders, shipments and delivery deadlines in a dynamic regional environment.
• Proactive, reliable and able to work independently while collaborating effectively with internal departments and external partners.