Business Operations Coordinator

We are looking for a proactive and detail-oriented Business Operations Coordinator to support the efficient
functioning of our Transport Infrastructure Business Unit. The role involves providing business, project
and administrative support to multidisciplinary engineering teams working on Roads, Bridges, Railways,
Metro, Tunnels and other transportation infrastructure projects.
The ideal candidate should possess excellent organizational skills, strong proficiency in Microsoft Office
applications, and the ability to coordinate with multiple stakeholders while handling several assignments
simultaneously.

Key Responsibilities

1. Business Development & Proposal Support

• Support preparation of technical and commercial proposals, presentations and business development material.
• Maintain and update CVs, project references, credentials and other business information.
• Coordinate with technical teams to compile information required for bids and client requirements.

2. Project & Business Operations

• Support Project Managers and Team Leaders in maintaining project and business information, trackers and status updates.
• Monitor key deliverables, actions, approvals and other project/business requirements and ensure timely follow-up.
• Assist in project reviews, business meetings and other operational activities.

3. Data Management, MIS & Reporting

• Collect, validate and maintain project and departmental data from multiple sources.
• Prepare periodic MIS, dashboards, reports and management summaries.
• Ensure business information is accurate, complete, current and readily accessible.

4. Financial & Commercial Coordination

• Support tracking of project financial and commercial information, including invoices, payments, receivables and other key project metrics.
• Coordinate with Project Managers and Finance teams to maintain up-to-date financial information and reports.

5. Project & Technical Documentation

• Maintain project document registers, trackers and records, including technical submissions, drawings and client comments.
• Ensure appropriate organization, version control, accessibility and confidentiality of project documentation.

6. Presentation & Communication Support

• Prepare professional presentations, reports, charts, dashboards and other business communication material.
• Support preparation of agendas, meeting minutes and action trackers and ensure timely follow- up.

7. Coordination & Stakeholder Support

• Coordinate with Project Managers, Team Leaders, Discipline Heads and other stakeholders to address business and project support requirements.
• Follow up on pending actions and ensure timely availability of required information.

8. Process Improvement & Digitalization

• Support standardization, automation and digitalization of business processes, templates, trackers and reporting systems.
• Identify opportunities to improve efficiency, data quality and consistency of business operations.

9. Departmental & Administrative Support

• Support the Business Unit in coordinating meetings, travel, events and other essential operational requirements.
• Maintain appropriate departmental records and support compliance with company procedures and governance requirements.

Qualification

Educational Qualification

• Bachelor’s degree in commerce/management or a related discipline.

Experience

• 1–2 years of experience in business coordination, data analysis and preparation of reports and
  presentations

Desired Skills & Competencies

The successful candidate should demonstrate:

• Excellent organizational and coordination skills.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving ability.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Excel, Word and PowerPoint.
• Ability to compile, analyze and present information clearly.
• Ability to manage multiple assignments and competing priorities.
• Strong follow-up and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Proactive approach to identifying and resolving issues.
• Strong interpersonal and collaboration skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Willingness to learn new digital tools and systems.
• A mindset for continuous improvement, standardization and automation.

Software Skills

• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
  Preferred:
• Power BI
• SQL
• SharePoint
• Power Automate
• Adobe Acrobat
• Basic knowledge of AI tools (e.g., ChatGPT, Microsoft Copilot)

Additional Information

Welcome to our Transport division
Ramboll Transport works on some of the biggest and most innovative infrastructure projects in the
world. We are close to 4,000 bright minds working within Transport worldwide, creating practical,
sustainable and economic solutions for national transport authorities, private contractors and
municipalities alike

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Never be short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Equality, diversity, and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Thank you for taking the time to apply! We look forward to receiving your application.