Business Operations Coordinator

Greenroom Robotics | Full-Time | Sydney, Australia

• Reports to: Executive Director Business Operations
• Location: Sydney, on site

Keep a growing deep technology business running smoothly

Greenroom Robotics is an Australian deep technology company building autonomous systems for the maritime domain. Headquartered in Fremantle with offices in Sydney and Houston, we work across defence, commercial and government sectors to deliver world class autonomous maritime capability.

We are growing, and we are looking for an experienced, highly organised Business Operations Coordinator to join us on a permanent basis.

You will support our leadership team across finance administration, human resources processes, compliance documentation, travel coordination and office operations. The role is broad, hands on and genuinely varied.

What you’ll do

• Provide finance and bookkeeping support, including accounts payable, bank reconciliations and financial reporting.
• Manage commercial administration, including invoicing, purchase orders, contract register maintenance and subcontractor compliance tracking.
• Support human resources processes, including recruitment coordination, employment contracts, onboarding and Fair Work compliance.
• Support workforce planning, including resource forecasting, performance cycle coordination and Employment Hero system management.
• Look after general administration, including policy maintenance, facilities coordination and organisational reporting.
• Coordinate company travel bookings and expenditure.
• Administer the company's Defence Industry Security Program compliance.
• Support occupational health and safety and regulatory compliance, including insurance administration.

What we’re looking for

You are proactive, thrive on detail and are comfortable in a fast paced, compliance conscious environment.

You see what needs doing and get on with it.

You will ideally bring:

• 2 to 4 years of experience in a business services, operations coordination or executive support role.
• The ability to juggle multiple functions across finance, human resources, facilities and compliance without dropping the ball.
• Familiarity with employment contracts and Fair Work compliance in an Australian context.
• Strong written communication and document management skills.
• Comfort working in a compliance conscious environment.

A tertiary qualification in business administration, human resources or a related field is preferred, not essential.

Experience with Xero or a comparable finance or administration platform would be highly regarded, as would exposure to the Defence Industry Security Program, certified management systems or regulated industries.

This role requires the ability to work full-time in Australia. Greenroom operates under the Defence Industry Security Program, and the successful candidate must be eligible for membership and willing to undergo a background check as part of onboarding. A prior security clearance is not required.

What we offer

• Competitive base salary, plus eligibility for the company bonus
• Opportunity for equity under the company employee share option plan, following successful completion of probation
• 4 weeks paid annual leave plus public holidays

Why Greenroom?

Our team is growing, highly capable and mission focused.

Roles like this one often open doors to broader opportunities for the right person down the track.

How to apply

If this sounds like you, we'd love to hear from you. Send your resume and a brief cover letter (no more than one page) addressing why you're the right person for this role to [email protected]