Business Operations Coordinator

About Pave Robotics

Pave Robotics is building autonomous robots to revolutionize road maintenance, starting with asphalt crack sealing. We're a small, fast-moving startup looking for resourceful people who can take ownership and help keep our business running smoothly.

About the Role

We're looking for a Business Operations Coordinator to manage administrative tasks, paperwork, and operational processes across the company.

You'll work directly with the founding team to help manage everything from government contracting requirements to insurance, vendor coordination, and general business operations.

What You'll Do

• Prepare and submit bid documents, applications, and government contracting paperwork.
• Coordinate surety bonds, insurance policies, and certificates of insurance.
• Track business licenses, registrations, certifications, and compliance deadlines.
• Communicate with contractors, insurance brokers, government agencies, and vendors.
• Organize contracts, company documents, and administrative records.
• Manage invoices, purchase orders, and vendor paperwork.
• Research unfamiliar requirements and independently figure out how to complete them.
• Help with miscellaneous operational and administrative projects as needed.

What We're Looking For

• Extremely organized, detail-oriented, and reliable.
• Strong written and verbal communication skills.
• Comfortable navigating paperwork, forms, and administrative processes.
• Resourceful and able to figure things out independently.
• Comfortable managing multiple projects and deadlines.
• Proficient with Google Workspace, spreadsheets, and basic business software.
• Willingness to learn and take on new responsibilities.

Nice to Have

• Experience in construction, public works, or government contracting.
• Familiarity with Caltrans bidding, DIR registration, or prevailing wage requirements.
• Experience coordinating surety bonds, insurance, or contractor compliance.
• Experience at a startup or small business.

Why Join Us?

• Work directly with the founders of an early-stage robotics startup.
• Take ownership of meaningful business operations.
• Gain exposure to robotics, construction, and government contracting.
• Grow your responsibilities as the company scales.

No specific degree required. We care about your ability to get things done.