Business Operations Executive

About the role

The Business Operations Executive is responsible for supporting daily operational, billing, inventory, and administrative activities. This role requires good coordination skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key responsibilities

1. Billing & Documentation

• Prepare and issue customer invoices accurately and on time.

• Verify supporting documents, including Purchase Orders (POs), Delivery Orders (DOs), service reports, and contracts before billing.

• Maintain proper billing records and documentation.

• Coordinate with internal teams to ensure timely completion of billing requirements.

• Monitor invoice status and assist in resolving billing discrepancies.

• Work closely with Sales, Operations, Finance, and Project teams to support business operations.

2. Inventory Management

• Track stock movements, stock issuance, and stock reconciliation.

• Monitor inventory levels and coordinate replenishment when required.

• Ensure proper documentation and control of stock.

3. Office Administration

• Coordinate courier services, office supplies, and administrative purchases.

• Ensure proper documentation and control of stock.

• Assist management with ad hoc operational and administrative duties.

About you

• Minimum Diploma in Business Administration, Accounting, Finance, or a related field; or minimum 3 years of relevant working experience, preferably involving accounting software, billing, inventory management, or administration
• Experience using accounting or ERP systems such as SQL Accounting, AutoCount, SAP Business One, Microsoft Dynamics, or similar systems
• Good knowledge of Microsoft Office applications, especially Microsoft Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Good organizational, communication, and coordination skills
• Able to work independently and manage multiple tasks efficiently