Business Operations Specialist (UAE National)

Help AG is looking for a talented and enthusiastic UAE National to join us a Business Operations Specialist who will play a crucial role in ensuring the smooth operation of our business processes and office environment. This dual-role position along with Office Manager requires a versatile professional who can manage business operations efficiently while maintaining a well-organized and productive office space.

Responsibilities

• Business Operations

• Analyze and optimize business processes to improve efficiency and productivity.

• Collaborate with various departments to ensure seamless workflow and communication.

• Office Management

• Manage office space and layout to ensure a functional and pleasant work environment.

• Manage administrative tasks such as filing, data entry, and correspondence.

• Oversee daily office operations, including maintenance, supplies, and equipment.

• Order and arrange refreshments and catering for visits and meetings.

• Keep control of supplies, stationery and equipment for office and replenish in time.

• Coordinate with vendors and service providers for office-related needs.

• Coordinate improvements and repair as required by coordinating internal and external teams.

• Oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal.

• Visitor Management

• Take ownership of customer visits from A-Z and ensure a smooth experience from arrival till Departure; coordinate with internal and external parties as required.

• Greetings and guidance of visitors to our office.

• Ensure presentability of the office, facilities, and team.

• Remain available and attentive throughout the entire visit.

• Administrative Support

• Research information as required; collect and analyze information; create reports.

• Arrange for employee office supplies, business cards, mobile phones as required.

• Manage employee enrollment in corporate (group) systems for access.

• Maintain appointment schedule, planning and scheduling meetings, conferences, teleconferences for executive management.

• Provide reference by developing and utilizing filing systems, recording meeting discussions.

• Assist with basic financial tasks, including petty cash management and expense tracking.

• Overseeing and agreeing corporate contracts with service providers including security, parking, cleaning, catering, etc. and review / negotiation / renewal.

• Vendor Management / Maintaining the site / Contacts.

Qualifications & Skills

• Emirati candidates with family book will be preferred for this role.
• Bachelor's degree in business administration, management, or a related field.
• Proven experience in business operations and office management.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong analytical and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Open-minded, friendly, welcoming, and helpful attitude.
• Very good and clear English.
• Good Communication Skills for business requirements.
• Reliability and strict confidentiality.
• Flexible work approach, based on the job requirements.
• Well-organized work style, highest accuracy.
• Team player with high level of dedication.

Benefits

• Health insurance with one of the leading global providers for medical insurance.
• Career progression and growth through challenging projects and work.
• Employee engagement and wellness campaigns activities throughout the year.
• Excellent learning and development opportunities.
• Inclusive and diverse working environment.
• Open door policy.

About Us Help AG present in the Middle East since 2004, was strategically acquired by e& (formerly Etisalat Group) in 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.

Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and maintaining its focus on all aspects of cybersecurity.

With best of breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.