Business Operations VA

Job Summary:
We're keen to bring on a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. The role reaches well beyond calendar management — you'll spot revenue openings, run outreach campaigns, run research projects, and keep several initiatives moving under your own steam. The right person is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound decisions without waiting for direction.

Key Responsibilities:

• Run calendars, scheduling, reminders, email organization, and document management across several ventures
• Look into and spot partnership, sponsorship, and booking openings, then run outreach and follow-up to land them
• Build and hold contact databases, opportunity trackers, and pipeline records
• Coordinate bookings and shoots, arrange deliverables, and track payments through to receipt
• Carry out market, vendor, competitor, and pricing research to back a new product-based business launch
• Look into business setup requirements, startup costs, and vendor comparisons, and set out clear recommendations
• Build and hold a goal framework that breaks annual objectives into quarterly, monthly, biweekly, and weekly actions
• Put together a weekly performance review covering openings created, revenue influenced, costs avoided, and time saved
• Use data and analytics to weigh what's working, flag what isn't, and put forward adjustments to strategy
• Rebuild schedules and priorities on a fixed cadence, making sure nothing stalls or falls through the cracks
• Triage incoming work by urgency, revenue impact, and required involvement, escalating only what genuinely needs a decision

Mandatory Skills:

• Proven experience as an executive assistant, operations coordinator, or business support professional
• Prior leadership experience and comfort owning projects end to end
• Strong research skills with the ability to source companies, contacts, and market data under your own steam
• Experience with cold or warm outreach by email, follow-up sequences and response tracking included
• Confident with spreadsheets, trackers, and basic data analysis to measure performance
• Excellent written English and professional communication with external brands and partners
• Strong prioritization and project management skills across several concurrent workstreams
• Dependable, precise, and able to work with little supervision
• Sound judgment to make reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience backing a founder, creator, or personal brand
• Grounding in the beauty, fashion, or creative industries
• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination
• Experience helping with an e-commerce or product business launch, supplier sourcing included
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Ability to juggle several projects at once and shift priorities without losing momentum
• Comfort building simple systems, trackers, and processes where none currently exist

Why Join Us:
This is a rare opening to work closely with an ambitious entrepreneur across several growing ventures, with real influence over how the business is structured and where it goes next. You'll be trusted with genuine ownership rather than handed a narrow task list, and your impact will be visible and measurable from the first month. If you enjoy variety, freedom, and building something from the ground up, you'll do well here.