Business Planning & Projects Executive (CEO's Office)

Business Planning & Projects Executive (CEO's Office)

Department: General Manager’s Office
Location: KL Eco City, Kuala Lumpur
Employment Type: Full-time

ABOUT THE ROLE

We are looking for a proactive and analytical Business Management Executive to join our General Manager’s Office.

This role works closely with management and cross-functional teams to drive key projects, track business priorities, coordinate management meetings, and analyse business performance. It is ideal for someone who is organised, confident in communication, comfortable working with data, and able to turn management priorities into clear actions and measurable results.

KEY RESPONSIBILITIES

1. Project Management & Follow-up

• Support the planning and execution of key business and management projects.
• Track project timelines, milestones and deliverables, and maintain project tracking records.
• Follow up with relevant departments on agreed action items and identify potential delays or risks.
• Ensure key management actions are followed through and closed effectively.

2. Management Meeting Coordination

• Coordinate business review meetings, project meetings, monthly/quarterly meetings and other management meetings.
• Prepare meeting agendas, collect and consolidate presentation materials, coordinate participants and meeting arrangements.
• Prepare clear meeting minutes, action lists and follow-up records.

3. Business Communication

• Prepare, translate and proofread internal notices, announcements, reports and management communications in Mandarin, Malay and English.
• Support cross-department and regional communication in a multicultural working environment.
• Thai language capability will be considered an advantage.

4. Business Analysis

• Collect, organise and analyse business and operational data.
• Prepare regular business analysis reports and management dashboards.
• Conduct variance analysis against business targets and identify key issues, trends and opportunities.
• Translate data into practical insights and recommendations to support management decision-making.

5. General Manager’s Office Support

• Support cross-functional coordination and selected strategic or ad-hoc projects assigned by management.
• Assist with business visits, external meetings and other management-related activities when required.

REQUIREMENTS

• Bachelor’s degree or above, preferably in Statistics, Information Management, Data Analytics, Applied Mathematics, Economics, Business Management or a related field.
• At least 2 years of experience in business management, project management, business/data analysis, strategy, or a General Manager’s Office / management support role.
• Experience in business analysis, financial analysis or operational analysis, with the ability to identify meaningful insights from data.
• Proficient in at least one data analysis tool such as Excel, SQL or Python; experience in data modelling, dashboards or data visualisation is an advantage.
• Familiarity with project management methodologies such as PMBOK or Agile; PMP or other project management certification is an advantage.
• Strong written and verbal communication skills in Mandarin and English, with the ability to independently prepare bilingual business communications.
• Possess a valid driving licence and be able to drive independently when required for business purposes.
• Willing to travel when required.

WHO WE ARE LOOKING FOR

You are likely to succeed in this role if you are:

• Outgoing, confident and comfortable communicating with people across different functions and levels.
• Structured, detail-oriented and highly responsible.
• Able to manage multiple priorities and follow through on tasks.
• Curious about business performance and comfortable working with numbers.
• Proactive in identifying problems rather than simply waiting for instructions.
• Comfortable working in a fast-paced and multicultural environment.

WORKING HOURS

Monday – Friday: 9:00 AM – 6:00 PM
Saturday: 9:00 AM – 12:00 PM