Business Services Assistant

The firm

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

• Act as gatekeeper for an allocation of Directors, answering queries as appropriate and providing accurate information.
• Manage complex diaries and coordinate internal and external meetings.
• Prepare agendas, book rooms, organise training sessions, team events and lunches, circulating materials in advance.
• Arrange domestic and international travel.
• Assist with the drafting of correspondence and documents where appropriate e.g. emails, event invites, training schedules, meetings, etc.
• Amend and format documents and process mark-ups as required.
• Create and amend documents in Excel and PowerPoint.
• Attend team meetings as appropriate to ensure clarity on future actions, following up on actions as necessary.
• Assist with preparing and administering relevant budgets.
• Manage expense claims and process invoices.
• Assist with project management tasks to ensure progress and efficiency.
• Undertake other duties as required to provide comprehensive administrative support to the allocated directors.

Responsibilities/Duties

• Previous experience supporting senior management within a legal or comparable professional services environment is essential.
• A proactive, can-do approach, with the ability to use initiative and exercise sound judgement.
• A professional and courteous manner, with the ability to build and maintain effective working relationships.
• Maintain confidentiality and exercise discretion at all times.
• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
• Ability to self-manage and deal with conflicting priorities from different sources.
• Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners.
• Ability to work effectively within a team as well as independently.

Details

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays

Equal Opportunities

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.