Business Services Coordinator

KEY RESPONSIBILITIES

• Finance administration: supportt the new finance system, including data preparation, checks, reconciliations,supporting records and month-end tasks under agreed controls and delegations.

• Records digitisation: coordinate the orderly scanning, naming, indexing, retention and secure storage of legacy paper records, including payroll archives, Board minutes and records held in office storage.

• Digital filing: organise and maintain shared online filing structures, document ownership, naming conventions and accessible procedures so information is easier to find and maintain.

• Budget monitoring: prepare regular budget-to-actual information, flag emerging variances and follow up agreed actions with kindergartens and budget holders. Final budget authority remains with delegated managers.

• Administrative improvement: map workflows, reduce double handling, document procedures, improve templates/checklists and support approved system changes, testing and staff adoption.

• Business continuity: cross-train in agreed finance and administration processes to provide practical cover during peak periods and staff absence, reducing dependency on individual staff members.

• Role development: progressively take on other Head Office administrative priorities as capability and capacity allow.

SKILLS AND EXPERIENCE

• Strong administration and organisation skills with high attention to accuracy and follow-through.

• Experience with finance administration, reconciliations, records management or comparable business support work.

• Confidence with Microsoft 365,spreadsheets and digital filing systems; able to learn new finance and organisational platforms.

• Sound judgement with confidential information, internal controls, deadlines and escalation of discrepancies.

• Practical process-improvement mindset and ability to work collaboratively across Head Office and kindergarten teams.

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HOURS - 35-40 hours

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Please submit a cover letter and CV, and send to: [email protected]

Applicants must reside and be eligible to work in New Zealand at the time of applying.