Business Support Administrator

Variety, ownership and the opportunity to make a real impact...

If you're an experienced administrator who thrives on organisation, enjoys working across multiple functions and takes pride in delivering high quality work, this is an excellent opportunity to join a successful forestry business where no two days are the same.

Located alongside Rotorua's iconic Whakarewarewa Forest, Kaingaroa Tipu is a world-leading forest management company with a strong reputation for innovation, sustainability and operational excellence.

About the Role:

Reporting to the Finance Manager, you will play a key role within our Commercial team providing administration across finance, legal, contractor permit processing and customer service functions.

This one year fixed-term full-time role offers the opportunity to broaden your experience across multiple business disciplines while working in a fast-paced environment that values accuracy, initiative and exceptional service.

Working closely with teams across the business, you will help ensure information, records, transactions and customer interactions are managed accurately, efficiently, and in accordance with company requirements.

Key Responsibilities:

Finance Administration

• Support accounts payable and accounts receivable processes
• Complete reconciliations and control checks to maintain data integrity
• Assist with financial administration and reporting activities

Legal & Contract Administration

• Maintain legal records and contract documentation
• Prepare draft correspondence, contract variations and supporting documentation
• Coordinate insurance administration and maintain registers and records

Permit & Business Administration

• Support the processing of contractor permits and approvals
• Liaise with internal stakeholders and contractors to ensure documentation is complete and accurate

Reception & Customer Service Support

• Provide reception backup support as required
• Respond to enquiries and direct requests appropriately
• Support shared inbox management and administrative workflows

Records Management & Continuous Improvement

• Maintain archive records and documentation systems
• Contribute to process improvements and business support initiatives
• Maintain documented procedures for key responsibilities

You will bring:

• Proven administration experience in a busy office or commercial environment using the Microsoft suite
• Exceptional organisation skills and the ability to juggle competing priorities
• A keen eye for detail and a commitment to accuracy
• Confidence working with financial and legal information, records and documentation
• A customer-focused approach and strong relationship-building skills
• A proactive mindset and willingness to roll up your sleeves when needed

Experience using NetSuite, Ferret or similar ERP, accounting, or business management systems would be highly regarded but is not essential.

Why Join Us?

You'll join a collaborative team where your contribution is valued and makes a genuine difference to the business.

This is a one year fixed-term full-time role based in our Rotorua office. Applicants must have the legal right to work in New Zealand and already be residing here.

If you're a motivated administrator who enjoys variety, takes pride in delivering high-quality work, and wants to be part of a business that values care, collaboration and growth, we'd love to hear from you.

Please apply via the Apply Now button by 5pm, Friday, 4 September 2026.