Business Support & Design Assistant

Business Support & Design Assistant

Hours: Monday to Thursday 9:30am - 3:00pm (inc 30 min unpaid lunch break)

Location: Hawthorn, VIC. In-office for the first 6 weeks with the option of hybrid after this point

Rate: $45 p/h Casual + Super (moving to fixed part time after initial 3 month training and flex period)

**kindly ask that you don't apply if the above hours and conditions are not suitable to your circumstance**

Quick Summary

Looking for a skilled, organised Assistant that also has strong Canva skills to support a very niche business I run.

I'm a solo Business Consultant working daily with mid-sized commercial trades and service businesses to help them expand their opportunities.

This isn't your typical admin role; it's B2B focused, centred around a wide range of both internal and external business development tasks.

It's a great fit if you've got a strong organisational skills, design sense, comfortable using AI tools, and you like a role with some variety in it.

Day to Day

• Managing workflow (BD tasks, emails, proposals, calendar, invoices etc) in the internal management system (Bonsai)
• Designing in Canva - capability statements, presentations, brochures, and other client collateral, plus social graphics and ads as required
• Using AI tools such as Claude as part of the regular content and admin workflow
• Developing content centred on project announcements, milestones, and industry events for clients
• Assist coordinating on-location shoots - props, logistics, and on-the-day organisation
• Managing organic posting on LinkedIn (and a small amount on Meta), focused on project updates and industry presence
• Running LinkedIn ad campaigns (training provided)
• Booking travel, accommodation and hire cars as required
• General basic admin tasks

What You'll Need

• Strong organisational skills, with the ability to manage multiple clients tasks and priorities

• Strong design sense and Canva expertise - comfortable producing polished documents such as capability statements and presentations, not just social tiles

• Experience in the use of AI tools such as Claude in your workflow

• Willingness to assist with onsite shoot-day logistics and coordination if required

• Comfortable writing for a B2B audience - trades, construction, and commercial services, rather than lifestyle content

• Solid understanding of LinkedIn platform

Worth Noting (before you apply)

• This is not working in a team and that's not for everyone
• It's a small 2 desk office on Glenferrie Rd in Hawthorn - also not for everyone
• The office is within walking distance to Glenferrie Station
• I read all cover letters so please reference any previous experience that relates to the above along with any additional skills that you think could be a good fit.
• The role requires strong dedication and reliability as I work with clients with big teams that rely on my output
• Please apply via SEEK with your cover letter and resume