Business Support Coordinator

An established and growing business is looking for a capable Office & Business Support Coordinator to join its Tullamarine team.

This is more than a traditional administration role. You'll be the person who keeps the details moving - coordinating day-to-day office requirements, maintaining important registers, supporting fleet and travel administration, and providing practical support across the wider business.

If you're someone who is naturally organised, enjoys variety and takes pride in getting things done accurately and on time, this could be an excellent opportunity to make a real impact while working part-time.

Why You'll Love This Role

• Flexible part-time opportunity - 24 hours per week across an agreed working pattern.
• Variety every day - a broad role spanning office coordination, fleet, travel, records and business administration.
• Autonomy and ownership - you'll be trusted to manage your responsibilities and keep things moving.
• Make a visible impact - you'll play an important role in keeping the Tullamarine operation organised and efficient.
• Established business - join a professional and supportive working environment.
• Newly created position - an opportunity to establish yourself in a role and make it your own.

About the Role

Working across two related businesses, you'll provide hands-on administrative and coordination support across a range of business functions.

Key Responsibilities

• Provide day-to-day office and site coordination support.
• Maintain accurate fleet, policy, archive and business registers, including monitoring key dates and renewals.
• Coordinate fleet administration, including registrations, infringements, servicing, fuel cards, e-tags and related invoices.
• Manage travel administration, bookings, traveller profiles and invoice reconciliation.
• Coordinate office supplies, contractors, facilities, mail and visitor requirements.
• Provide administrative and document support to Quality and management teams.
• Prepare routine correspondence, communications and documentation for management approval.
• Monitor outstanding actions and deadlines, follow up stakeholders and escalate issues where required.
• 24 hours per week - Four or five shorter days preferred
• Occasional attendance at other sites may be required

About You

You're an organised, proactive administrator who enjoys being the person others can rely on.

You'll bring:

• Previous experience in business administration, office coordination or a similar role
• Excellent organisation and attention to detail
• Confidence maintaining registers, records and processes independently
• Strong Microsoft Office skills, particularly Excel
• The ability to quickly learn new systems and processes
• Strong written and verbal communication skills
• A proactive approach and the confidence to follow up outstanding actions
• The ability to manage competing priorities and know when to escalate
• A high level of discretion when dealing with confidential information
• The ability to work independently while building positive relationships across the business

If you're looking for a varied part-time role where you can take ownership, use your organisational skills and genuinely contribute to the smooth running of a business, we'd love to hear from you

For a confidential discussion call Terri Coombes on [03 9088 2279](tel:03 9088 2279) however, we encourage you to 'Apply Now' so you dont miss out on this great opportunity.