Business Support, Events

About the role

We are seeking a proactive and service-oriented Business Support, Events professional to support the planning, coordination, and execution of workplace and corporate events across multiple event spaces. This role plays a key part in delivering a seamless workplace experience by managing event logistics, supporting day-to-day event operations, coordinating with internal stakeholders and vendors, and ensuring all event spaces are maintained to a high operational standard. The successful candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and provide exceptional support throughout the full event lifecycle.

Key responsibilities

• Respond to event requests from organizers and coordinate booking requirements.
• Collate and confirm event logistics including seating arrangements, equipment, manpower, and operational support.
• Maintain and update the event calendar and weekly event schedules.
• Conduct daily checks to ensure event spaces including the Recreation Area, Auditorium, and Hexagon are set up according to booking specifications.
• Coordinate pre-event preparations including venue readiness, event visuals, furniture setup, and operational equipment.
• Serve as the primary point of contact during events and support organizers with operational requests or troubleshooting.
• Reset event spaces after events, issue feedback surveys, and maintain event trackers and statistics.
• Coordinate site visits and liaise with vendors, contractors, and internal stakeholders.
• Support ad-hoc maintenance requests, furniture repairs, and basic audio/visual troubleshooting when required.

About you

• Experience in event coordination, hospitality, workplace services, facilities support, or administrative operations.
• Strong organizational and multitasking skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Ability to work independently and respond effectively in a fast-paced operational environment.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Strong customer service mindset with attention to detail and problem-solving capabilities.
• Flexibility to support on-site event operations and varying event schedules.
• Preferred: Experience supporting corporate workplace events or office operations.
• Preferred: Familiarity with event booking systems or workplace management platforms.
• Preferred: Basic audio/visual setup and troubleshooting knowledge.