Business Support, Intern

Daily Operations Management

• Conduct morning walkthroughs of all floors, common areas, workspaces, meeting rooms, pantry, and reception to ensure cleanliness and readiness
• Inspect and maintain all building systems including lighting, HVAC, electrical systems and plumbing. Manage scheduled maintenance via vendors and respond to breakdowns and faults.
• Manage meeting room readiness, cleanliness, sanitisation, and AV equipment functionality
• Monitor and manage the meeting rooms and reservation system, including follow-up on no-shows and unreleased bookings
• Manage and restock pantry consumables
• Support client office events and meetings

Facilities & Asset Management

• Monitor office landscaping and indoor plants, coordinating maintenance with vendors
• Check and manage digital displays, wall screens, and TV systems at front-of-house and working café areas
• Maintain office supplies inventory including stationery, paper, printer consumables, and cleaning materials

Vendor & Contractor Coordination

• Serve as the primary on-site contact for all vendors and contractors
• Coordinate, schedule, supervise and monitor vendor work including caterers
• Schedule and coordinate vendor visits for repairs, maintenance, and servicing
• Process work permits for vendor activities on site
• Review vendor contracts approaching renewal and provide recommendations
• Coordinate landscape vendor visits for watering, trimming, replanting, and deep maintenance

Educational Requirements:

• Currently pursuing or recently completed a Diploma or Degree in Facility Management, Hospitality Management, Building Management, or Property Management