Business Support, Lease Admin

Job Summary

Analyst - Financial Management

JBS Lease Administration

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

What this job involves:

High level of independence

Do you work independently without close supervision We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.

Highest qualitative delivery

Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.

A high degree of independence is required on a day to day basis

• Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
• Primary duties and responsibilities include the following:
• Liaise with internal parties to obtain appropriate lease documentation
• Manage document workf low to ensure team responsibilities are completed in a timely manner
• Generate monthly reporting package which includes critical date and po rtfolio summary reporting
• in a timely and accurate manner
• Complete an audit of works completed by JLLs Lease Administration teams
• Complete Operational Expense Reconciliation on behalf of our clients and update our Lease
• Administration system
• Work closely with colleagues within other Lease Administration teams to ensure workload is
• completed in a timely and accurate manner
• Assist in the transition of new accounts into JLL responsibility. This may include audits and
• process testing
• Obtain and review landlord invoices to ensure adherence to lease requirements
• Generate Accounts Payable reporting and prepare invoices for payment
• Perform Accounts Receivable reporting
• Generate Accounts Receivable reporting and communicate on outstanding payments
• Complete all duties with a focus on cost avoidance for our clients
• Obtain, track and report on Insurance and Security deposit matters (where applicable)
• Ensure our processes and procedures are maintained to ensure adherence with all internal and
• external compliance policies
• Prepare monthly client invoices (where applicable)
• Manage ad hoc projects to ensure clear communication on progress and timely completion of all
• assigned tasks
• Training of New staff members when required.

Performance Objectives

• To deliver exceptional Lease Administration services
• To cross-check and verify abstracts and system data;
• To audit and review system reports and system data for accuracy
• To deliver relevant and accurate reporting

Sounds like you

To apply, you need to have:

• University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
• A minimum of three-Five (3-5) years industry experience required either in the corporate environment, third party service provider or as a consultant;
• Strong attention to detail and good organizational, interpersonal skills required;
• Knowledge of real estate leases and accounting would be useful;
• Demonstrated ability to maintain and manage accurate data;
• Demonstrated ability to prioritise work within tight operational and f inancial deadlines;
• Good interpersonal skills to operate as a pro-active member of a small core team;
• Positive approach to meeting clients needs;
• Sound computer skills in Microsoft Word and Excel;
• Experience in using a property management/lease administration system.

Key Skills

• Have expert working knowledge of AP and AR
• Must have excellent communication skills

Location

On-site - Gurugram

Scheduled Weekly Hours

40

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.