Business Support Officer

We’ve been around for 140 years. We drive inclusive sustainable development with our clients in areas that we master and can actively influence. Our people are keen to positively change the future and leave a legacy. Our networked organisation of smart entrepreneurs connects the best and brightest people in the world. Together we have an ambition to run a financially healthy business by putting our collective intelligence into practice with clients and partners. We are commercial savvy engineers, project managers and consultants who design smart cities, airports, ports, buildings and more. We reinvent industries; co-create clean energy and fresh water by using smart data and digitizing information flows and models. More and more, we connect the digital with the real world in an accelerating pace. Working together with our clients and partners, we use data and algorithms to translate insights into foresights. We help our clients in their digital transformation and we support our clients’ business with better and faster execution of their ambitions. We enhance society together!

About us:

Haskoning New Zealand delivers tailor made engineering and scientific solutions to our clients across NZ, the Pacific and South East Asia. We are experts in the maritime, river, estuarine and coastal sectors, providing consultancy advice and civil and structural design services to clients in a number of sectors.

The Business Support Officer will be an important conduit within our business, providing executive support to the team, along with consulting and engaging with stakeholders across New Zealand, Australia and APAC to help deliver business outcomes. It’s an ideal role for someone who is looking for a position that will offer you the opportunity to contribute to the business in a varied and interesting way each day, beyond the parameters of a traditional support role.

The role will suit a personality who has a can-do mindset, is dynamic, enjoys using their initiative and has the ability and desire to develop relationships across all levels of the business.

You will be accountable for, but not limited to:

• Assisting, supporting, and coordinating activities within the business including: supporting project management and contract management processes, and monitoring expenditure against budget.

• Acting as a point of contact between the senior executive, senior managers, and other areas within the business, both locally and globally.

• Developing relationships and liaising with internal and external stakeholders on policy; project; administration; or operational issues to ensure the relevant information is available to the executive.

• Proactively supporting and coordinating day-to-day activities, including preparation for meeting minutes, briefing papers and presentations, provision of information for meetings, and making travel arrangements.

About You

The below points represent a list of the skills that will help you to succeed in the role, and it is important you have those, however the single most important trait will be your ability to develop a strong working relationship with your direct manager, along with other people throughout the business. Further to that a can-do mindset and a willingness to want to help, support and learn will ultimately determine your success.

• Well-developed communication skills and a customer service mindset – a willingness to build networks and relationships with people locally and globally.

• High attention to detail and accuracy.

• Strong focus on the delivery of exceptional customer service to both external and internal stakeholders.

• Demonstrated ability to work within a team environment and autonomously.

• Clear and concise writing style, suitable for various audiences and purposes.

• High level application of Microsoft suite of programs.

• Demonstrated ability to effectively deal with sensitive and confidential material.

• Ability to meet deadlines and work under pressure on multiple tasks concurrently.

Desirable experience includes:

• Project management and commercial insights.
• Quality, Environment, Health and Safety management.
• Office management.
• Exposure to using tools such as DocuSign or the capability to pick new software up quickly.
• Demonstrated ability to effectively research and analyse information.rom recruitment agencies.