Business Systems & Administration Executive

We're looking for a proactive and organized Business Systems & Administration Executive to support the Company's daily operations by managing our business systems & administrative function. This role plays an important part in ensuring smooth outlet operations through system management, reporting, administrative coordination, and management support.

The ideal candidate should be detail-oriented, good at problem-solving, and able to coordinate effectively with different departments and external parties.

Key Responsibilities:

Business System Support:

• Manage and maintain the Company's operational system to ensure smooth daily outlet operations, including system settings, configurations, and user access management.
• Coordinate with external system support teams to troubleshoot system issues, resolve errors, and implement system updates or improvements.
• Support Management with system setup for promotions, pricing, operational requirements, and special business configurations.
• Generate, compile, and prepare system reports, operational data, and analysis reports for Management review and decision-making.
• Ensure system accuracy, data security, proper access control, and support continuous improvement of business systems.
• Handle internal requests for special bill/invoice approvals, including opening or controlling invoices and transactions as approved by Management.

Business Admin Support:

• Handle general administrative duties including filing, documentation management, company records, and maintaining proper administrative documentation.
• Manage invoice checking, payment records, receipts, and assist with basic financial administration and coordination.
• Coordinate office and outlet maintenance, utilities, facilities, business license renewals, tenancy matters, and related operational arrangements.
• Provide Management support including calendar management, scheduling meetings, preparing documents, coordinating company activities, and recruitment support.
• Perform any other duties and responsibilities assigned by Management from time to time.

Requirements:

• 1-2 years of relevant working experience in beauty salon, aesthetic, retail, or service-related industries is preferred. (Fresh graduates with strong learning ability are encouraged to apply.)
• Basic knowledge of computer systems, POS System, and Microsoft Office.
• Strong organizational and time management skills with the ability to manage multiple tasks effectively.
• Detail-oriented, patient, proactive, resourceful, and able to work independently.
• Good communication and interpersonal skills with the ability to coordinate with different departments and external parties.
• Able to adapt and work comfortably in a fast-paced and growing business environment.