Bussing Coordinator

St. Jude’s Academy is seeking an organized, detail-oriented, and reliable Bussing Coordinator to support daily student transportation operations. This role involves coordinating bus routes, maintaining GPS tracking systems, communicating with families and drivers, managing fleet documentation, and organizing transportation for school trips and events.

The ideal candidate is proactive, comfortable working with technology and spreadsheets, and able to manage multiple priorities in a fast-paced school environment.

Key Responsibilities

• Coordinate daily student loading, verify bus assignments, and ensure attendance is completed before departure.
• Maintain student information, AM/PM routes, bus assignments, stops, and schedules using routing and GPS tracking software.
• Monitor GPS tracking systems and review vehicle reports and driver telematics to investigate delays, route concerns, and reported incidents.
• Communicate with parents, drivers, school staff, and administration regarding transportation inquiries, approved changes, and service updates.
• Coordinate bus maintenance, repairs, inspections, licensing, registrations, and fleet documentation.
• Maintain driver records and track licence expiries, medical documentation, certifications, and compliance requirements.
• Coordinate transportation for field trips, athletics, camps, tournaments, and school events, including quotes and internal or external bus bookings.
• Maintain accurate records, calendars, spreadsheets, reports, and charter documentation.
• Track outstanding tasks and follow up to ensure completion.
• Escalate safety concerns, compliance issues, significant complaints, and major operational decisions to the Bussing Supervisor.

Qualifications & Requirements

• Microsoft Excel experience is required, including spreadsheet management, data entry, tracking, and reporting.
• Proficiency in Microsoft Office, email, and administrative systems.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to multitask, problem-solve, and meet deadlines.
• Ability to maintain confidential student, driver, and operational records.
• Transportation, dispatch, fleet coordination, logistics, or school administration experience is an asset.

About You

You are dependable, proactive, and professional, with the ability to balance daily transportation needs with administrative responsibilities. You take ownership of assigned tasks, communicate effectively, and understand the importance of safe and reliable student transportation.

How to Apply
Please submit a brief cover letter and resume highlighting your relevant experience and Microsoft Excel skills, along with three professional references in a single PDF. Please note that due to the high volume of applicants, only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Work Location: In person