Buyer-HO

Purpose/Objective

Manage sourcing and purchase of the specified spend category, develop, and sustain vendor relationships and negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements.

Key Responsibilities of Role

Roles and Responsibilities Strategic Roles & Responsibilities Techno-Commercial Strategy and Initiatives - Understand the Techno-Commercial strategy and plan for CPO/ BU/ Site.

• Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific/ Site specific) as per plan.
  Purchase Requisition (PR) Review - Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR.
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs.
  emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.
  ).
  Strategic Sourcing for Capex, Opex, Bulk Material & Services - Contribute to the strategic sourcing process by participating in activities such as: - Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category.
• Preparing the request for information (RFI) document for bidder evaluation.
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement, or recommendations from other teams).
• Preparation of the Request for Proposal (RFP) document.
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors.
• Technical and Commercial bid evaluation of vendors.
• Conducting fact-based negotiations with shortlisted bidders.
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
  Contract Preparation and Order Placement - Prepare contract document as per stated protocols & standard templates.
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality.
• Maintain the contract document for future reference as per defined document management policy.
• Send the contract to vendor and all identified stakeholders.
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements.
  Procurement through Rate Contracts: - Based on approved NFA, prepare, review and issue rate contracts.
• Prepare master outline agreement (OA) in ERP system based on rate contract.
• Prepare PO / SO for procurement under valid rate contract.
  Supplier/ Vendor Identification and Onboarding - Coordinate with newly identified vendors to send information/ documents in predefined forms for evaluation.
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering, and project management & control departments.
• Check details of forms submitted by vendor for their completeness and validity of documents.
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate with vendor.
• Populate required data and documents into the PiLog system to get vendor code created in SAP.
  Supplier/ Vendor Performance Management - Contribute to performance evaluation, management, and development planning of suppliers/ vendors for assigned category by partaking in activities such as: - Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated.
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment.
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level.
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters.
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement.
  Data Analytics - Assist in collation and analysis of data related to various procurement activities (e.
  g.
  , commodity analysis, supplier debugging, etc.
  ) for respective categories.
• Identify and seek opportunities to improve efficiency and value by analyzing data.
• Contribute to action planning and implementation based on data analytics performed for assigned categories.
  Kronos Compliance - Provide WO to O&M contractor with terms and condition of Kronos compliance and if they are agreeing to comply 100 % Kronos compliances.
• Renew WO before expiry.
  Risk Management - Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register).
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact, and controllability.
• Contribute to the preparation of risk mitigation plan and update of the category risk register.
  People Management- Working with a team.
• Handling interpersonal conflicts promotes collaboration and respect among the team.
• Smooth communication with stakeholders.
• Training needs identification of employees under him for team growth.

Technical Competencies

Financial Acumen,Life Cycle Management,Regulatory, Policy & Domain Networking,Risk Management,Strategy,Technology Innovation & Digitization

Qualifications and Experience

Educational Qualification: Bachelor's degree in supply chain management/ economics/ finance/ operations/ engineering, or a related area.
Experiences: - Minimum 10 years of relevant experience.

• Minimum of 5 years' work experience in purchasing management, buying, or commodity management.
• Experience in working with eProcurement systems and tools (SAP and other financial reporting tools, contract management tool, reverse auctions, etc.
  ).
• Hands-on experience in executing contracts and entering commercial transactions for Capital Goods of medium/ large size Power/ Infrastructure projects, estimation, and cost Engineering.