Buyer Transaction Coordinator

Job title: Buyer Transaction Coordinator
Company: Lead Group
Location: Odessa, TX — in office
Employment: W-2, non-exempt
Starting pay: $12.00 per hour plus performance bonuses

About the role

Lead Group is hiring a Buyer Transaction Coordinator to support buyers and agents from executed contract through closing. You will keep transaction details organized, communicate proactively, and help clients understand what has happened, what comes next, and when they can expect an update. You will also attend buyer closings when scheduled and help transition clients into our past-client follow-up system.

What you’ll do

• Open and maintain buyer transaction files, checklists, and tasks in ClickUp and required company systems.
• Prepare and maintain buyer packets, making sure the current materials are ready for agents and clients.
• Track important dates, documents, signatures, appointments, and closing milestones.
• Coordinate administrative next steps with buyers, agents, lenders, title companies, inspectors, and vendors.
• Give clients timely updates and follow up on outstanding items.
• Attend buyer closings when scheduled to support the client experience and help with administrative follow-through.
• Flag deadline concerns and contract-related questions to the appropriate agent or broker.
• Complete closing checklists and help transition clients to post-closing follow-up.
• Document work clearly so another team member can provide coverage when needed.
• Help improve workflows when you notice recurring questions or gaps.

What we’re looking for

• Strong organization, attention to detail, and follow-through.
• Clear, warm, professional communication by phone, text, and email.
• Ability to manage multiple transactions and deadlines.
• Comfort using task management systems, CRMs, and other technology.
• A proactive approach to client service and problem-solving.
• Real estate or transaction coordination experience is preferred.

Schedule and compensation

The office schedule is 8:00 AM–5:00 PM with a one-hour unpaid lunch. The Buyer and Seller Transaction Coordinators alternate Fridays off. This role also participates in a Sunday client care rotation, expected to be approximately one Sunday per month, depending on staffing and transaction needs. All time worked, including scheduled closing attendance, is recorded and paid.

Starting pay is $12.00 per hour plus performance bonuses. Bonus opportunities include $50 per qualifying clean closing, plus quarterly opportunities tied to client communication, past-client follow-up, and systems performance.

Application process

Apply through Indeed. Candidates selected for the next screening step will be asked to submit a 3–5 minute video introduction within 24 hours of receiving the request. Please share your relevant experience, how you manage deadlines, and why this role interests you. Submission instructions will be provided with the request.

Pay: From $12.00 per hour

Benefits:

• Paid time off
• Parental leave

Work Location: In person