Buying Admin Assistant

About Us:

Our Vision is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people.

Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now.

Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues.

Purpose of the Role:

To provide comprehensive administrative support to the Buying Team by assisting in the product lifecycle from development to delivery. Main tasks include Critical Path Management, raising of Purchase Orders and SKUs, Sample Management, supporting with Supplier Communication and Competitor/Trend Analysis.

Key Responsibilities:

Buying Administration:

• Accurate raising of SKUs and Purchase Orders in a timely manner
• Support Buying team with preparation for meetings including range reviews, trade and presentations
• Effective management of calendars and arranging meetings
• Ensure product web descriptions and compositions are updated accurately

Critical Path Management:

• Maintenance of supplier Critical Paths monitoring key deadlines
• Identify and communicate any risks to delivery to Buying and Production
• Support Buying team with providing fabric and trim approvals in a timely manner

Sample Management:

• Receive, log and organise development and production samples
• Maintenance of sample room organising development and production samples
• Prepare samples for fit sessions, sign-off meetings, photography and presentations
• Co-ordinate sample sending between internal teams and suppliers
• Maintenance of filing and ensuring documents relating to product are readily available

Internal and External Communication:

• Build strong relationships with suppliers and internal teams
• Provide the key point of contact for product and order information both internally and externally
• Liaising with Merchandising, Technical and Production to support product development and delivery
• Ability to support and resolve queries relating to orders

Commercial Support:

• Ability to analyse weekly sales and identify bestsellers in preparation for Trade meetings
• Conduct Competitor and Market research to help support buying decisions
• Support with Trend Analysis
• Regular visits to Moss stores

What You'll Need to Succeed:

Technical:

• Proficient in Microsoft Office Suite- particularly Excel, Word and Outlook
• Knowledge of Mathematics
• Strong organisational and administrative skills
• Ability to prioritise workload and work to multiple deadlines
• Excellent attention to detail and accuracy
• Pro-active and solution-focused approach
• Ability to adapt to a fast-paced working environment
• Commercial awareness and interest in Menswear fashion

Desirable (but not compulsory):

• Previous experience within a Buying or Retail envisionment
• Understanding of product development and critical path management
• Previous experience with Buying/ Purchase Order Software (not essential)

About You:

• Positive approach
• Exceptional organisational skills
• Collaborative mindset
• Presentation Skills
• Resilient and adaptable
• Strong Ownership and Accountability
• Commercial awareness

Rewards & Benefits

• 70% employee discount across all Moss stores.
• Season Ticket Loan.
• Cycle to Work Scheme.
• Discounted PureGym membership.
• Life Insurance.
• Ongoing career development opportunities.
• Access to Moss Learning.
• Employee Hub with wellbeing, recognition and company up

If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn