Buying Administrator (12-Month Fixed Term Contract)

About the Role

An exciting opportunity has arisen for a highly organised and detail-oriented Buying Administrator to join a growing retail and eCommerce business. Working closely with the Buying team, this role will provide essential administrative and operational support across purchasing, product management, supplier coordination, reporting, and stock administration.

This position offers excellent exposure to the buying function and would suit someone looking to further develop their career within buying, merchandising, retail operations, or supply chain administration.

Key Responsibilities

Purchasing & Product Data Management

• Create, raise and maintain accurate Purchase Orders (POs).
• Investigate and resolve purchase order and invoice discrepancies with suppliers and internal finance teams.
• Set up new product codes/SKUs and maintain accurate product and supplier information across internal systems.
• Ensure all product, pricing and supplier data is updated and maintained to a high level of accuracy.
• Maintain import, duty and buying documentation where required.

Reporting & Analysis

• Produce and maintain regular buying reports using Excel.
• Update buying trackers and monitor key deadlines.
• Analyse data and generate reports to support commercial decision-making.
• Conduct competitor and pricing analysis, presenting findings to the Buying team.

Supplier & Stock Coordination

• Monitor deliveries and update stock information within internal systems.
• Liaise with suppliers regarding product information, samples, packaging requirements and delivery schedules.
• Work closely with warehouse and operations teams to resolve stock queries and delivery issues.
• Track outstanding orders and ensure timely follow-up with suppliers.

Product Development & Cross-Functional Support

• Support the administration of new product launches and product sign-off processes.
• Coordinate product samples and assist with photoshoot preparation.
• Organise and maintain product imagery and associated files.
• Prepare accurate product information for marketing, eCommerce and technical teams.
• Assist with customer and product-related queries where required.

Skills & Experience

Essential

• Advanced Excel skills with the ability to manage and analyse large volumes of data.
• Strong numerical and analytical capabilities.
• Excellent attention to detail and accuracy.
• Highly organised with strong time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and relationship-building skills.
• Proactive approach with the ability to work independently and as part of a team.

Desirable

• Previous experience within Buying, Merchandising, Retail Administration, Supply Chain or Product Administration.
• Experience using SAP or a similar ERP/business management system.
• Exposure to retail, wholesale, FMCG or eCommerce environments.