Buying Associate

Key Responsibilities 1. Order Management Raise, process and track purchase orders from creation through final delivery. Follow up on pending orders and ensure timelines are monitored. 2. Vendor Coordination Communicate with suppliers regarding order details, pricing, quantities, delivery schedules and other purchase-related requirements. 3. Inventory Tracking Monitor stock levels, record purchase information and highlight potential shortages, excess stock or other inventory concerns. 4. Market Research — Review sales data, identify product trends and keep track of competitor pricing to support informed buying decisions. 5. Buying Administration — Maintain buying trackers, vendor records and relevant documentation in an accurate and organised manner. 6. Invoice & Billing Support — Coordinate with relevant teams/vendors to identify and resolve invoice, billing or purchase-order related queries. 7. Cross-functional Coordination — Work closely with internal teams and external vendors to ensure smooth movement of orders and timely resolution of issues. What Success in This Role Looks Like • Purchase orders are raised accurately and followed through until delivery. • Vendor follow-ups are timely, professional and well documented. • Buying trackers and vendor records remain updated and error-free. • Stock risks are identified early and escalated to the relevant team. • Market and sales information is organised into useful buying inputs. • Invoice and billing issues are followed up until closure.