Enisca Browne

Overview The Buying/Project Administrator supports the efficient and compliant delivery of water industry projects by providing high-quality administrative, procurement, and coordination support. The role is responsible for maintaining accurate site documentation, assisting with the raising of purchase orders and obtaining supplier quotations, and ensuring robust record keeping across all project activities. Acting as a key link between site teams and project delivery teams, the Projects Administrator helps ensure clear communication, effective tracking of plant hire and off-hire, and the smooth flow of information to support project timelines, cost control, and regulatory compliance.
Responsibilities
Provide comprehensive administrative support to project managers and delivery teams to ensure smooth project execution Maintain accurate, up-to-date, and well-organised project records, ensuring all documentation is audit-ready and easily accessible Manage site documentation including RAMS, permits, site diaries, and compliance records, ensuring alignment with regulatory and company standards Track document submissions, approvals, and revisions, maintaining clear document control processes Assist in raising purchase orders (POs) in line with company procedures Obtain and manage supplier quotations, ensuring value for money and accurate record keeping Maintain procurement logs and support invoice reconciliation against POs and delivery notes Coordinate plant and equipment hire, including obtaining quotations and arranging deliveries Monitor plant usage and ensure timely off-hire to minimise unnecessary costs Maintain accurate records of plant hire periods, extensions, and off-hire confirmations
No role profile can cover every issue which may arise within the post at various times. The post holder is expected to carry out other duties from time to time, which are broadly consistent with those described.
Act as a key communication link between site teams and project delivery teams, ensuring information is shared clearly and efficiently Coordinate meetings, site logistics, and general communication across stakeholders Maintain project trackers and databases covering costs, procurement, plant, and progress Support the preparation of reports on project status, risks, and performance Ensure all activities are supported by strong record keeping practices to meet audit and compliance requirements Support health, safety, and environmental compliance by maintaining required documentation and assisting with audits and inspections
This role may require occasional travel to project sites to support documentation, coordination, and communication with site teams The position operates within a fast-paced project environment and may involve managing multiple projects and competing priorities Flexibility in working hours may be required to meet project deadlines and operational needs The Projects Administrator will work closely with internal teams including project managers, engineers, commercial teams, and external stakeholders such as suppliers and contractors A high standard of confidentiality, accuracy, and professionalism is expected at all times, particularly when handling project, commercial, and supplier information The role plays a key part in supporting cost control and efficiency through accurate procurement, plant hire tracking, and timely off-hire processes Ongoing training and development may be provided, particularly in relation to industry standards, systems, and compliance requirements within the water sector The successful candidate will be expected to contribute to continuous improvement initiatives, helping to streamline administrative, procurement, and document control processes
Requirements
<ul>
<li>GCSEs (or equivalent) including English and Mathematics at Grade C/4 or above</li>
<li>Proven experience in an administrative or project support role</li>
<li>Demonstrable experience of maintaining accurate records and document control systems</li>
<li>Experience assisting with purchase orders, supplier quotations, and basic procurement processes</li>
<li>Experience in the Water Industry (Ideal)</li>
</ul>
If you are passionate about procurement and eager to contribute to our success as an Assistant Buyer, we encourage you to apply.
Job Type: Full-time
Pay: From £33,000.00 per year
Benefits:
<ul>
<li>Company pension</li>
<li>Employee discount</li>
<li>Free parking</li>
<li>Health &amp; wellbeing programme</li>
<li>On-site parking</li>
</ul>
Application question(s):
<ul>
<li>will you be willing to take a drug test</li>
</ul>
Experience:
<ul>
<li>construction / water industry: 2 years (preferred)</li>
</ul>
Licence/Certification:
<ul>
<li>Manual Driving Licence (required)</li>
</ul>
Work authorisation:
<ul>
<li>United Kingdom (required)</li>
</ul>
Work Location: In person

Buying/ Projects Administrator

Buying/ Projects Administrator

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