BWH Nursing Department Administrative Assistant

The Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department.

Key Responsibilities:

• Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
• Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
• Answering phones, taking and forwarding messages.
• Process payroll electronically every two weeks for all staff in the department.
• Order monthly stationary supplies and maintain inventory.
• Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
• Track employee injury reports and send to HR when completed.
• Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
• Responsible for daily mail distribution within the department including outgoing and incoming mail.
• Monitor emergency bag content and ensure new bag is ready when needed.
• Monitor vital sign equipment for the units. Order and provide new supplies as needed.
• Perform all tasks in a professional manner.
• Assist in meeting invites or other administrative tasks, as assigned.
• Other duties as requested by Supervisor.

Qualifications:

• High School Diploma required. Higher degree preferred.
• Prior administrative experience
• Excellent computer typing, editing and organizational skills. Knowledgeable in all general office procedures.
• Command of basic English including spelling, grammar, and creative writing skills.
• Demonstrated ability to be tactful and diplomatic.
• Takes initiative and follows detailed directives with accuracy.
• Can ensure confidentiality.
• Must be able to sit for up to 8 hours.
• Must be able to see and speak clearly.
• Must be able to use a computer, telephone, copy machine, etc.
• Must be able to walk up and down stairs.