Camp Nubar Program Coordinator

About the Company

The Armenian General Benevolent Union was established in 1906 and is the world’s largest non-profit organization devoted to preserving and promoting the Armenian identity and heritage through educational, cultural, and humanitarian programs. AGBU currently has a presence in over 40 countries, annually touching the lives of some 500,000 Armenians worldwide.

About Camp Nubar

Founded in 1963, Camp Nubar is a six-week sleep-away summer camp located on its 365-acre home in the Catskill Mountains region of New York State. Each summer over 300 campers from all over the world (Canada, Europe, Eurasia, all across America) call Camp Nubar their home away from home. Camp Nubar has state-of-the-art facilities, a varied program, and is proud to offer a rich cultural experience in an environment that rivals the best privately owned summer camps in America. The goals of Camp Nubar are determined by a Committee of approximately 12 volunteer members, all alumni of the camp themselves.

Job Description

The Program Coordinator reports to the Director of Diaspora Youth Programs and works closely with the Camp Nubar Committee Chair, Camp Director, and Camp Nubar Committee. The position is based out of AGBU’s global headquarters in New York City and may require occasional weekend and evening hours.

Responsibilities

Recruiting:

• Coordinate year-round camper recruitment and enrollment efforts in collaboration with AGBU Communications, the Camp Nubar Committee, alumni networks, Armenian churches, schools, chapters, and community partners
• Coordinate recruitment, application tracking, onboarding, and required documentation for counselors, and other seasonal staff in collaboration with the Camp Director and Camp Committee
• Assist with seasonal staff contracts, documentation, and other onboarding requirements in coordination with the Camp Director, Camp Committee, and relevant AGBU departments
• Liaise with prospective and enrolled families, campers, counselors, and staff by responding to inquiries or directing them to the appropriate parties

Program Management:

• Assist with basic Camp Nubar financial administration, including payments, invoices, reimbursements, seasonal payroll and related follow-up in coordination with AGBU Finance
• Assist with Camp Nubar purchasing and other administrative needs in coordination with the Camp Director and Committee
• Coordinate camper enrollment and maintain accurate application and participant records in Camp Nubar’s enrollment system
• Manage the Camp Nubar enrollment platform and participant records, including applications, forms, session placement, payments, scholarships/financial assistance documentation, required medical and administrative forms, and enrollment status
• Ensuring compliance with the New York State Health Department and American Camp Association requirements
• Communicate with the Camp Director and camp leadership before and during the summer regarding administrative and program needs, including occasional camp visits
• Maintain accurate Camp Nubar camper, family, staff, and alumni records using the CiviCRM system currently utilized by AGBU
• Prepare and distribute pre-camp information, reminders, deadlines, policies, packing information, transportation details, and other family communications
• Track enrollment and staffing trends and provide regular updates, statistics, and reports to Director of Diaspora Youth Programs and the Camp Nubar Committee
• Assist with seasonal staff administrative and payroll-related coordination with AGBU Finance and HR
• Support the Camp Nubar Committee and Director of Diaspora Youth Programs with program updates, meeting materials, follow-up items, and annual reporting
• Assist with post-season surveys, KPIs, and other program information used for evaluation and future planning

Fundraising:

• Assist fundraising committees to create and implement direct mail and email fundraising campaigns
• Assist in event management for a wide range of fundraising events, from large-scale (400-guest) galas to smaller-scale events

Marketing and Communications:

• Coordinate the annual communications calendar and promotional needs for camper and counselor recruitment with AGBU Communications and the Camp Nubar Committee
• Oversee Camp Nubar digital and social media content and campaigns
• Maintain archive of photography from current season
• Organize archive of photography from past seasons
• Coordinate updates to Camp Nubar website and enrollment information throughout the year

Requirements- Skills/Qualifications

• Bachelor’s Degree
• Strong skills in Microsoft Office (Excel, Word, and Outlook) and comfort learning online enrollment, database, communication, and administrative systems
• A general understanding of basic bookkeeping and accounting principles
• Knowledge of non-for-profit CRM systems, database, or camp enrollment systems is a plus
• Strong organizational skills, attention to detail, and consistent follow-through
• Ability to prioritize and manage multiple responsibilities and deadlines
• Strong written and verbal communication and interpersonal skills, with the ability to coordinate effectively across different teams
• Proactive, reliable, and able to work independently while knowing when to ask questions or seek guidance
• Prior experience in nonprofit, youth program, camp, education, or community program administration preferred
• Any familiarity with Armenian culture, history, and language is a plus
• Must be authorized to work in the United States

How to Apply

Please email your resume and a cover letter to [email protected] .

Salary Range

$55k - $65k per year

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
• Will you be able to work in our New York City office at least 4 days a week and the remainder of the week remote?

Work Location: Hybrid remote in New York, NY 10022