Campaign Executive

Job Description: Campaign Executive Vendor Management

Position

Campaign Executive – Vendor Management

Job Summary

We are looking for a proactive and organized Campaign Executive – Vendor Management to coordinate campaign activities, manage vendor relationships, and ensure timely and high-quality execution of marketing campaigns. The ideal candidate will be responsible for vendor coordination, campaign tracking, documentation, cost management, and cross-functional communication.

Key Responsibilities

• Coordinate end-to-end execution of marketing and promotional campaigns.
• Identify, onboard, and manage external vendors, agencies, suppliers, and service partners.
• Obtain quotations, negotiate commercial terms, and coordinate purchase orders and invoices.
• Maintain strong relationships with vendors and ensure adherence to agreed timelines, quality standards, and deliverables.
• Track campaign schedules, budgets, vendor deliverables, and overall execution status.
• Coordinate with internal teams such as Marketing, Sales, Finance, Procurement, and Operations.
• Prepare campaign briefs and communicate requirements clearly to vendors.
• Monitor vendor performance and resolve operational or execution-related issues.
• Conduct regular follow-ups to ensure campaigns are delivered on time.
• Maintain vendor databases, contracts, quotations, invoices, and campaign documentation.
• Support reconciliation of vendor bills and ensure accurate and timely payments.
• Prepare campaign reports, vendor performance reports, and MIS as required.
• Identify opportunities to improve vendor efficiency, reduce costs, and streamline campaign execution.
• Ensure all campaign and vendor activities comply with company policies and approval processes.

Required Skills

• Strong vendor and stakeholder management skills.
• Good communication and negotiation abilities.
• Excellent coordination and follow-up skills.
• Strong organizational and time-management abilities.
• Good understanding of marketing campaign execution.
• Proficiency in MS Excel, PowerPoint, Word, and email communication.
• Ability to manage multiple campaigns and vendors simultaneously.
• Strong attention to detail and problem-solving skills.

Qualifications & Experience

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• 2–4 years of experience in campaign coordination, vendor management, marketing operations, procurement coordination, or a similar role.
• Experience working with marketing agencies, event vendors, printing vendors, media partners, or other external suppliers is an advantage.