Campus Recruiting Administrator

Whitecap Search is looking for an energetic, personable, and highly organized professional to provide administrative and operational support to a campus recruiting team focused on MBA recruiting. This individual will play a key role in ensuring the smooth execution of campus recruiting activities, events, and day-to-day operations. This is an administrative support role, not a campus recruiter position.

Responsibilities

• Provide day-to-day administrative support to a campus recruiting team of approximately 5-6 professionals supporting MBA recruiting initiatives.
• Manage and maintain recruiting data, including high-volume data entry, updates, and record maintenance within Oracle Cloud and the applicable ATS.
• Ensure candidate information, recruiting records, and event details are entered accurately and maintained in a timely manner.
• Assist with the planning and logistical coordination of campus recruiting events, MBA recruiting programs, and related activities.
• Create, print, and organize name badges and other event materials for campus recruiting events.
• Support event preparation, including attendee lists, registration information, materials distribution, and other logistical needs.
• Provide general administrative assistance to the campus recruiting team, including document preparation, tracking spreadsheets, reporting, and other operational tasks.
• Help coordinate communications and information between the campus recruiting team and relevant internal stakeholders.
• Assist with tracking recruiting activity, maintaining organized records, and ensuring administrative deadlines are met.
• Provide professional, personable support to campus recruiting team members and stakeholders during meetings and events.
• Identify opportunities to improve administrative processes and help ensure recruiting operations run efficiently.

Requirements

• Approximately 3-4 years of experience in campus recruiting coordination, recruiting administration, human resources support, or a similar administrative role.
• Hands-on experience with Oracle Cloud is strongly preferred, particularly for recruiting data entry, record maintenance, and related administrative functions.
• Prior experience using an applicant tracking system (ATS).
• Strong attention to detail and accuracy when entering, updating, and maintaining data.
• Experience providing administrative support to a recruiting team or HR function.
• Strong organizational skills and the ability to manage multiple administrative tasks simultaneously.
• Excellent verbal and written communication skills.
• An energetic, personable, and professional demeanor, with the ability to interact comfortably with campus recruiting teams and stakeholders.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Experience supporting campus recruiting, university recruiting, or MBA recruiting programs is preferred.
• Background in banking, financial services, or a corporate recruiting environment is preferred.
• Familiarity with campus recruiting events, recruiting calendars, candidate communications, and event logistics is preferred.
• Experience supporting multiple recruiters or a small recruiting team is preferred.
• Experience with recruiting reports, spreadsheets, candidate tracking, and event-related administrative processes is preferred.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.