Canderel - Administrative Assistant

Who we are:
Canderel is a real estate company recognized for its commitment to developing vibrant communities nationwide. Focused on sustainability, innovation, and inclusivity, the company offers high-quality properties along with customer service aimed at enhancing the daily lives of residents and tenants. Canderel also manages the office building portfolio of the Caisse de dépôt et placement du Québec (CDPQ) in Quebec.

Responsibilities:

• Be at the reception desk and welcome employees and visitors.
• Prepare, enter, review, and proofread correspondence, invoices, presentations, brochures, publications, reports, and other related documents from dictated or handwritten notes
• Open and distribute incoming mail (postal and electronic) and other documents; coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm employer’s appointments and meetings
• Order office supplies and manage inventory
• Respond to inquiries received by phone and email; relay phone calls and messages
• Establish and maintain manual and computerized filing systems for information records
• Develop and implement office procedures
• Greet visitors, determine the purpose of their visit, and direct them to the employer or appropriate person
• Record and prepare meeting minutes
• Arrange travel and make necessary reservations
• Compile data, statistics, and other information as needed to support research activities
• Supervise and train office staff, as required, regarding work methods and the use of common software
• Organize internal events or tenant kiosks as needed

Qualifications and Skills:

• College diploma in Office Administration, Secretarial Studies, or Accounting
• Minimum of 2 years of experience in a similar role
• Strong knowledge of the Microsoft Office Suite
• Ability to work independently, exercise sound judgment, and maintain a high level of attention to detail
• Excellent verbal and written communication skills
• Strong organizational and time management skills, with the ability to effectively manage multiple tasks simultaneously
• Flexible, quick learner, and customer service-oriented
• Team player with strong collaboration skills

Canderel is an equal opportunity employer. We value diversity and inclusion, believing it fosters innovation and strengthens our company. We are committed to creating a safe, respectful environment. As part of our unwavering commitment to diversity and inclusion, Canderel is actively seeking applications from all background including individuals within the BIPOC (Black, Indigenous, and People of Color) and LGBTQ+ communities.