Capital Coordinator

We’re Hiring: Capital Coordinator
Based in Quito, Ecuador | Full-Time | Hybrid

About Us

AxisKey (formerly Industry FinTech) is transforming the world of private capital markets through technology, automation, and operational excellence.

Our platform and services help private market companies manage investor relationships, fundraising, compliance, and capital-raising activities more efficiently. Headquartered in Miami with a growing team in Quito, we work with private with private equity fims, real state sponsors, venture capital funds, startups, and other private market companies across the United States.

We are building a team of highly organized, proactive professionals who enjoy working in a fast-paced environments and want to contribute to the growth of a company transforming the private capital industry.

The Role

We're hiring a Capital Coordinator to support our Capital Markets team, Sales team, and clients throughout the scheduling, lead management, and follow-up process.

In this role, you'll help coordinate client and prospect calls, manage calendards and meeting logistics, track leads and follow-ups, maintain accurate CRM information, and ensure opportunities continue moving forward.

You'll work closely with the Sales team and clients, serving as an important coordination point between internal teams, clients, and prospective leads. This is a highly organized, client-facing role that requires strong communication, attention to detail, responsiveness, and excellent follow-through.

This role is ideas for someone who enjoys keeping processes organized, communicating with different stakeholders, and making sure meetings, leads, and follow-ups are handled efficiently.

What You’ll Do

• Coordinate and schedule calls and meetings between clients, prospects, leads, and the sales team.
• Manage calendards, meeting confirmations, reminders, rescheduling, and follow-ups.
• Serve as a key point of coordination for client and prospect meeting logistics.
• Communicate professionally with clients, prospects, and leads through email and phone.
• Work closely with the sales team to coordinate meetings and support day-to-day sales activities.
• Help clients organize and manage leads, follow-ups, and upcoming meetings.
• Track leads, pending actions, and follow-ups to ensure opportunities continue moving forward.
• Maintain accurate and up-to-date CRM records, lead information, meeting activity, and follow-up items.
• Monitor calendards, schedules, and upcoming activities to keep processes organized and on track.
• Support the sales team with administrative and operational tasks throughout the sales process.
• Identify scheduling or process issues and help resolve them quickly and efficiently.
• Maintaina high level of responsiveness and organization across multiple clients, leads, and priorities.
• Support additional Capital Markets, Sales, and operational initiative as needed.

What We’re Looking For

Must-Haves

• Fluent English communication (written and spoken) — this position is 100% in English.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Professional and client-focused communication style.
• Ability to manage multiple calls, meetings, leads, and follow-ups simultaneously.
• Experience coordinating meetings, calendars, or client communications.
• Strong follow-through and ability to keep track of pending actions.
• Comfortable working with CRM systems, calendars, spreadsheets, and other business tools.
• Proactive mindset and willingness to take ownership of assigned responsibilities.
• Ability to work effectively with Sales teams, clients, and multiple stakeholders.
• Strong problem-solving skills and adaptability in a fast-paced environment.
• Ability to work independently while maintaining strong communication with the team.
• High level of accountability and ownership

Bonus Points For

• Previous experience in sales support, client coordination, customer success, operations, or administrative coordination.
• Experience managing calendars and scheduling meetings for clients or executives.
• Experience working with CRM platforms such as Salesforce, HubSpot, Pipedrive, GoHighLevel, or similar.
• Experience with lead management or sales processes.
• Experience communicating directly with U.S.-based clients or prospects.
• Experience working with remote or international teams.
• Experience in FinTech, financial services, private equity, venture capital, real estate, or other private-market environments.
• Familiarity with capital markets or fundraising processes.

What You’ll Get

• Competitive local salary
• Full Ecuadorian benefits (IESS, 13th & 14th salaries, paid holidays)
• 15 days of paid time off, plus 1 extra day each year
• Company laptop + home office setup (after 3 months)
• Hybrid work setup (3 in-office days per week)
• Referral Bonus Program
• Work remotely up to 1 month per year
• Career growth in a fast-scaling company

Ready to Join the Axis Key (formerly IFT) Team?
We’d love to hear from you! You can apply through one of these ways:

• Send your resume in English to [email protected] with the subject: “Capital Coordinator – [Your Name]”
• Apply through our hiring platform: Trakstar
• Or apply directly via LinkedIn