Capital Projects Cost Analyst

About Us Under the general direction of the department leadership, the Capital Projects Cost Analyst is responsible for performing financial analysis, budget monitoring, forecasting, and financial reporting for institutional capital improvement and renovation projects. The position evaluates project expenditures, analyzes financial performance, identifies budgetary risks, and develops recommendations to support capital planning and resource allocation decisions. The Analyst collaborates with project managers, procurement, finance, and other institutional stakeholders to promote effective financial management, regulatory compliance, and alignment with institutional objectives.

Position Responsibilities Responsibility Area 1: Capital Budget Analysis and Financial Planning

• Analyze and monitor capital project budgets, expenditures, and financial performance to evaluate alignment with approved budgets and institutional financial objectives.
• Conduct budget-to-actual analyses, investigate significant variances, assess financial implications, and recommend appropriate corrective actions.
• Develop and maintain financial forecasts, cash flow projections, and expenditure analyses to support capital planning and management decision-making.
• Participate in the development and evaluation of annual and mid-year capital budgets, including assessing funding requirements and anticipated project expenditures.
• Support the development and ongoing evaluation of the institution's 20-year Capital Plan, representing approximately $80 million in projected capital investments.
• Prepare financial analyses and management reports to identify expenditure trends, potential funding shortfalls, and opportunities for improved resource allocation.

Responsibility Area 2: Capital Project Financial and Contract Management

• Evaluate the financial components of capital project contracts, purchase orders, and change orders to assess budgetary implications and compliance with institutional policies.
• Collaborate with project managers, procurement, contractors, and other stakeholders to resolve financial discrepancies and address project-related budget concerns.
• Analyze proposed project modifications and change orders to determine their potential financial impact and recommend appropriate actions for management consideration.
• Review project financial commitments, expenditures, and contractual obligations to identify financial risks and ensure alignment with approved project budgets.
• Contribute to the financial evaluation of bid packages, vendor proposals, and procurement documentation to support project planning and contracting decisions.
• Monitor project milestones and financial commitments to assess their impact on project budgets, cash flow, and financial forecasts.

Responsibility Area 3: Financial Systems, Reporting, and Process Improvement

• Analyze financial and project data across institutional systems, including Banner, MicroMain, CMS, and Procore, to evaluate financial performance and support management reporting.
• Participate in the implementation and transition to Procore, including evaluating financial reporting requirements, data integrity, and system functionality.
• Identify opportunities to improve financial reporting, budget monitoring, and project financial management processes, and recommend enhancements.
• Develop financial reports, analytical tools, and tracking methodologies to improve the accuracy and effectiveness of capital project financial oversight.
• Evaluate financial data discrepancies and recommend solutions to improve reporting accuracy and internal controls.

Responsibility Area 4: Financial Compliance and Risk Assessment

• Review capital project expenditures and financial documentation to evaluate compliance with institutional procurement policies, funding restrictions, and applicable financial requirements.
• Identify potential financial, contractual, and budgetary risks and recommend appropriate mitigation strategies.
• Analyze the financial impact of project scope changes, funding adjustments, and contractual modifications.
• Collaborate with institutional stakeholders to address financial compliance concerns and recommend improvements to internal financial controls.
• Prepare financial analyses and supporting documentation for management reviews, audits, and institutional reporting requirements.

Qualifications Education and Experience

• Bachelor's degree in Finance, Accounting, Business Administration, Construction Management, or a related field.
• Minimum of three (3) years of relevant professional experience in financial analysis, capital budgeting, construction project financial management, or a related field.
• Demonstrated experience with construction project management processes, including budget monitoring, cost analysis, contract administration, and financial reporting.
• Experience using Procore project management software to manage project financial information, contracts, and related documentation.
• Proficiency in Microsoft Excel, including advanced formulas, VLOOKUP, pivot tables, financial reconciliations, and financial modeling.
• Working knowledge of American Institute of Architects (AIA) construction documents, including payment applications, change orders, and contract documentation.
• Experience reviewing construction contracts, reconciling project expenditures, and evaluating procurement-related financial transactions.
• Strong analytical and problem-solving skills, with the ability to evaluate financial information, identify discrepancies, assess budgetary implications, and recommend appropriate solutions.
• Excellent organizational, written, verbal, and interpersonal communication skills.
• Ability to exercise independent judgment, manage competing priorities, and collaborate effectively with internal and external stakeholders.

Preferred Qualifications

• Experience with construction pre-construction activities, including cost estimating, competitive bidding, bid leveling, and contract administration.
• Knowledge of long-term capital planning, construction budgeting, cash flow forecasting, and capital project financial reporting.
• Experience working with institutional financial management systems such as Banner, MicroMain, or CMS.
• Experience supporting capital improvement and renovation projects in a higher education, healthcare, or similarly complex institutional environment.

Minimum Salary Range

USD $80,000.00/Yr.

Maximum Salary Range

USD $90,000.00/Yr.