Capital Projects Manager

Key Responsibilities

Capital Project Management

• Conduct site visits to assess property conditions, diagnose building system issues, and determine appropriate repair or replacement solutions.
• Develop scopes of work, bid packages, and project specifications for capital improvement projects.
• Solicit, evaluate, and negotiate contractor proposals based on scope, qualifications, pricing, and schedule.
• Award contracts and oversee project execution from mobilization through closeout.
• Manage multiple active projects across a multi-state portfolio while maintaining budget and schedule discipline.
• Review contractor invoices and change orders, ensuring costs remain aligned with project scope and market pricing.
• Serve as the primary capital project resource for regional managers, property teams, and operations leadership.
• Prioritize project requests based on life-safety concerns, asset preservation, and operational impact.

Financial & Operational Oversight

• Own project budgets from award through closeout and proactively identify cost risks before they become overruns.
• Monitor capital spending and provide variance analysis on active and completed projects.
• Collaborate with leadership to develop annual capital plans and budget forecasts.
• Identify opportunities to reduce capital expenditures through improved scoping, competitive bidding, and root-cause solutions.
• Ensure capital investments support long-term asset performance and investor objectives.

Project Administration & Reporting

• Maintain complete project files including contracts, bids, permits, inspections, change orders, and closeout documentation.
• Prepare regular project status updates for construction and operations leadership.
• Maintain portfolio-wide capital project dashboards and reporting.
• Coordinate project schedules with property teams to minimize resident and operational disruption.
• Document lessons learned to improve future project planning and execution.

Compliance & Safety

• Ensure projects comply with applicable building codes, safety regulations, and company standards.
• Verify contractor licensing, insurance coverage, and safety compliance.
• Maintain required permits, inspection records, certifications, and project documentation.
• Support emergency capital needs and coordinate rapid contractor response when critical building system failures occur.
• Assist with NSPIRE inspection readiness and compliance requirements, including HUD-regulated communities where applicable.