Cash Accountant

Position Summary

Manage daily cash receipts and payments, checks and other payment instruments, bank account administration, and cash flow monitoring. Work closely with Accounts Payable, Accounts Receivable, the Finance Manager, banks, and Group Treasury to maintain accurate cash records, complete timely reconciliations, safeguard company funds, and ensure cash movements follow approved forecasts and authorization procedures.

Key Responsibilities

• Handle authorized petty cash receipts and disbursements, maintain the cash journal and supporting records, and reconcile recorded balances to cash on hand. Perform regular cash counts, investigate differences promptly, and ensure cash and payment documents are securely maintained.
• Receive, issue and deposit checks and maintain a register of checks and other payment instruments. Track outstanding items, returned payments and collections; coordinate collection, discounting or endorsement of bills of exchange, where applicable, with banks and Group Treasury under approved procedures.
• Coordinate bank account openings, closures and periodic reviews with the Finance Manager and Group Treasury. Maintain account documentation, authorized signatory records, bank mandates, and signature or seal specimens where required. Coordinate approved changes to banking access and account information.
• Reconcile bank statements to cash records and ERP balances on a daily basis, investigate outstanding deposits, uncleared checks and other reconciling items, and follow up until resolved. Complete monthly bank reconciliations on time and submit them for independent review.
• Prepare approved payment documentation and coordinate payment execution with Group Treasury. Verify authorization, payee details, amounts and available funding before submission; track payment status and provide bank confirmations to Accounts Payable for posting and clearing. Follow delegated authority and segregation of duties requirements.
• Monitor bank receipts daily, maintain receipt records, and provide remittance details and supporting documents to Accounts Receivable or the responsible accountant for posting and clearing. Follow up on unidentified receipts, rejected payments and discrepancies to support accurate daily recording.
• Prepare and update cash receipts and disbursements forecasts with relevant departments. Track actual cash movements against approved forecasts, analyze timing and amount variances, and report deviations and potential funding shortfalls to the Finance Manager and Group Treasury at headquarters.
• Support month-end cash closing, maintain complete and traceable banking and payment records, and provide supporting schedules for financial reporting and audits. Apply Group cash management policies, identify process improvements, and escalate unresolved reconciliation or cash control issues to the Finance Manager.

Qualifications

• Bachelor's degree or above in Accounting, Finance, or a related field; experience in cash accounting, treasury operations, or a similar accounting role is preferred.
• Knowledge of cash receipts and disbursements, petty cash controls, check processing, bank reconciliations, and cash flow forecasting. Ability to investigate discrepancies and maintain accurate supporting records.
• Strong Excel skills in reconciliation, cash forecasting and reporting, plus hands-on ERP and online banking experience. SAP experience is preferred.
• Ability to communicate in English with internal teams and banks; strong attention to detail, confidentiality, follow-through and organizational skills, with the ability to meet daily processing and month-end deadlines.
• Chinese communication skills preferred.