Cash Applications Specialist

Cash Applications Specialist

Join a team that powers communities and builds careers. Davis H. Elliot Company, Inc. is a 100% Employee-Owned company committed to excellence through continuous improvement in Safety, Quality, and Productivity for the benefit of our employee-owners, customers, and suppliers. Since 1946, Elliot has built a reputation as a trusted leader in engineering, energy delivery, technical services, and technology solutions. When you join Elliot, you're more than an employee, you're an owner with the opportunity to grow your career, make a meaningful impact, and share in our success.

Snapshot:

Davis H. Elliot Company, Inc. is seeking a Cash Applications Specialist to support the accurate and timely application of customer payments and maintenance of accounts receivable records. This role plays a critical part in supporting the company's cash flow by ensuring payments are posted correctly, resolving payment discrepancies, researching unapplied cash, and maintaining accurate customer account balances. The ideal candidate is analytical, detail-oriented, and thrives in a fast-paced environment where accuracy and collaboration contribute to overall financial success.

Overview:

The Cash Applications Specialist is responsible for processing and reconciling customer payments while supporting the integrity of the company's accounts receivable records. This position works closely with Accounts Receivable, Collections, Project Management, Finance, and customers to research discrepancies, resolve outstanding issues, and ensure accurate financial reporting. Through strong attention to detail, effective communication, and a commitment to continuous improvement, this role helps maintain healthy cash flow and supports the organization's financial operations.

A Day in the Life:

• Process and apply customer payments received through ACH, wire transfers, checks, lockbox services, and other payment methods.

• Ensure customer payments are accurately posted to accounts in a timely manner.

• Research and resolve unidentified, unapplied, or misapplied cash transactions.

• Monitor daily cash receipts and reconcile payment activity to bank deposits.

• Maintain detailed records and supporting documentation for cash application activities.

• Process adjustments, write-offs, and account transfers in accordance with company policies.

• Reconcile customer account balances and investigate discrepancies.

• Research short pays, overpayments, deductions, and disputed transactions.

• Collaborate with customers and internal stakeholders to resolve payment issues.

• Prepare and maintain account reconciliation schedules and reports.

• Assist in clearing aged unapplied cash and credit balances.

• Support month-end closing activities related to cash receipts and accounts receivable.

• Maintain accurate customer records within ERP and accounting systems.

• Assist with internal and external audit requests related to cash receipts and receivable transactions.

• Identify trends and recurring payment processing issues and recommend solutions.

• Participate in process improvement initiatives that increase efficiency and accuracy.

• Assist with testing, implementation, and maintenance of accounting systems and enhancements.

• Support training and documentation of cash application procedures as needed.

• Perform other duties as assigned.

  Qualifications & Skills:

• High school diploma or GED.

• Valid Driver's License.

• 2+ years of experience in cash applications, accounts receivable, accounting, finance, or a related field.

• Experience processing and reconciling high volumes of customer payments.

• Strong attention to detail and commitment to accuracy.

• Strong analytical, organizational, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong written, verbal, and interpersonal communication skills.

• Proficiency in Microsoft Excel and accounting software systems.

• Ability to work independently and collaboratively as part of a team.

• Ability to successfully complete pre-employment screenings, including background and drug testing.

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is beneficial.

• Experience within construction, utilities, infrastructure, or project-based industries is beneficial.

• Experience with ERP systems and accounts receivable modules is beneficial.

• Knowledge of lockbox banking services and electronic payment processing is beneficial.

• Experience with customer account reconciliations and deduction management is beneficial.

• Strong desire to learn, develop, and grow within a dynamic organization

Benefits & Culture:

Our success is based on our customers' confidence in us, our people's loyalty, hard work, and performance, and the traditions with which Mr. Davis H. Elliot began the company in 1946. We know that strong teams are built by fostering a culture of respect, collaboration, and shared success. Some of the benefits we offer our team include:

• Medical, Dental, Vision Insurance
• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• Paid Vacation
• Servant Leadership Training