Cashier

Position: Cashier – Showroom

Company Name: Divyansh Riders Pvt. Ltd.
Department: Accounts & Finance
Job Location: Nagpur, Maharashtra
Reporting To: Showroom Manager / Accounts Manager
Employment Type: Full-Time

1. Job Purpose

To manage daily cash transactions, customer payments, billing, and payment reconciliation at the showroom while ensuring accurate financial records, timely reporting, and compliance with company policies.

2. Key Responsibilities

A. Cash & Payment Management

• Receive payments from customers through cash, UPI, debit/credit cards, bank transfers, and other approved payment methods.
• Issue payment receipts for all transactions and ensure proper documentation.
• Handle customer payments related to vehicle bookings, down payments, full payments, accessories, spare parts, and service bills, as applicable.
• Maintain accurate records of all cash receipts and payments.
• Ensure the safety and proper handling of cash received at the showroom.
• Deposit cash into the designated bank account as per company policy.

B. Vehicle Sales & Booking Transactions

• Collect and record customer payments against vehicle bookings and vehicle deliveries.
• Verify payment details against sales invoices, booking forms, and delivery documents.
• Coordinate with the sales team to confirm payment clearance before vehicle delivery.
• Maintain customer-wise payment records and outstanding balances.
• Ensure that no unauthorized discounts, refunds, or payment adjustments are processed.

C. Billing & Documentation

• Generate payment receipts and invoices using the showroom's billing or dealership management software.
• Maintain records of cash receipts, bank receipts, refunds, and other financial transactions.
• Verify transaction details, including customer name, vehicle model, booking number, invoice number, and payment mode.
• File and maintain payment vouchers, receipts, bank deposit slips, and supporting documents.
• Ensure all transactions are entered into the system on the same day.

D. Daily Cash Closing & Reconciliation

• Prepare daily cash closing statements and cashier reports.
• Reconcile physical cash with system records and payment receipts.
• Verify UPI, card, and bank transfer transactions against bank statements or payment gateway records.
• Report any cash shortage, excess cash, duplicate entries, or discrepancies immediately to the reporting manager.
• Submit the daily collection report to the Accounts Department.
• Ensure proper handover of cash and records at the end of each working day.

E. Coordination & Customer Service

• Coordinate with the Sales, Service, Spare Parts, and Accounts Departments for payment-related activities.
• Assist customers with payment procedures and provide payment confirmation.
• Respond professionally to customer queries regarding receipts and payment status.
• Maintain confidentiality of customer information and company financial records.

3. Qualifications & Experience

• Educational Qualification: B.Com, BBA, or a graduate with a commerce background preferred.
• Experience: 1–3 years of experience as a cashier, billing executive, or accounts assistant.
• Experience in an automobile dealership, two-wheeler showroom, or retail business will be an advantage.
• Freshers with good numerical skills and computer knowledge may also be considered.

4. Required Skills

• Basic accounting and cash-handling knowledge.
• Proficiency in MS Excel and MS Office.
• Familiarity with billing software and accounting systems such as BUSY will be an advantage.
• Knowledge of UPI, POS machines, bank transfers, and digital payment reconciliation.
• Strong numerical accuracy and attention to detail.
• Good communication and customer-handling skills.
• Honesty, integrity, punctuality, and the ability to handle financial responsibilities.
• Ability to maintain accurate records and work under time constraints.

5. Key Performance Indicators (KPIs)

The cashier's performance will be evaluated based on:

• Accuracy of daily cash closing and reconciliation.
• Zero unexplained cash shortages or excess balances.
• Timely recording of all customer payments.
• Timely submission of daily collection and cash closing reports.
• Proper documentation of all receipts and payment transactions.
• Timely identification and reporting of payment discrepancies.
• Compliance with company cash-handling and payment procedures.
• Customer satisfaction and professional conduct.

6. Internal Controls & Compliance

• No customer payment shall be accepted without issuing an authorized receipt.
• All collections must be recorded in the designated billing or accounting system.
• Personal bank accounts must not be used for showroom collections.
• Cash refunds must be processed only with proper authorization and supporting documents.
• Vehicle delivery payment clearance must be confirmed through the authorized system or Accounts Department.
• Cash shortages, excess balances, suspicious transactions, and unauthorized payments must be reported immediately.
• The cashier must not share system passwords or allow unauthorized access to financial records.
• Daily cash balances and supporting documents must be available for verification by the Accounts Manager or management.

7. Working Conditions

• Full-time position at the showroom.
• Working hours as per the showroom's operational schedule.
• The role may require working on weekends and public holidays according to showroom requirements.
• The employee must comply with company policies, financial procedures, and reporting requirements.

8. Personal Attributes

The ideal candidate should be trustworthy, disciplined, detail-oriented, customer-friendly, and capable of handling financial transactions responsibly.

Note: The cashier will be directly accountable for the accuracy of recorded transactions, daily cash reconciliation, and timely reporting of any financial discrepancies.

Pay: ₹8,300.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person