CASHIER

JOB SUMMARY

The Cashier is responsible for processing customer payments, handling cash and other payment transactions, issuing official sales documents, and maintaining accurate financial records related to warehouse sales and operations. The position requires an accounting background to ensure the accuracy of daily cash collections, sales reports, payment records, and supporting documents. The successful candidate must demonstrate honesty, attention to detail, numerical accuracy, and the ability to coordinate effectively with the Sales, Warehouse, and Accounting Departments.

KEY RESPONSIBILITIES

Cashiering and Payment Processing

• Receive and process customer payments through cash, bank transfers, and other authorized payment methods.

• Verify payment amounts against approved sales invoices, receipts, and other transaction documents.

• Issue appropriate receipts and ensure that all transactions are properly documented.

• Maintain the security and accuracy of cash on hand and other payment records.

• Reconcile daily cash collections against sales records and payment transactions.

• Immediately report cash discrepancies, overages, shortages, or suspicious transactions to the immediate supervisor.

Accounting and Documentation

• Prepare daily cash collection reports, cashier summaries, and other required financial reports.

• Assist in recording sales transactions, payment receipts, and other financial data in the company's designated system.

• Check the completeness and accuracy of invoices, delivery receipts, payment vouchers, and related supporting documents.

• Organize and maintain accurate records of cash transactions and other financial documents.

• Assist the Accounting Department with daily reconciliation, reporting, and other assigned accounting-related tasks.

• Ensure that all financial documents are properly filed and available for verification and auditing.

Warehouse and Sales Coordination

• Coordinate with the Sales Department to verify approved sales orders, invoices, and customer payment requirements.

• Coordinate with warehouse personnel to confirm that the necessary sales and release documents are complete before processing authorized product releases.

• Verify payment status and required documentation before endorsing transactions for warehouse release, in accordance with company procedures.

• Assist in monitoring sales transactions and ensuring that the corresponding payment records are properly updated.

• Report discrepancies between sales documents, payment records, and warehouse release documents to the appropriate department.

Internal Control and Compliance

• Follow company policies and established procedures for cash handling, payment processing, and financial documentation.

• Maintain confidentiality of customer information, financial records, and company transactions.

• Ensure that cash collections and supporting documents are properly turned over to the authorized personnel.

• Avoid unauthorized discounts, refunds, payment adjustments, or transaction approvals.

• Immediately report suspected fraud, irregularities, or violations of company procedures.

• Perform other relevant duties as assigned by the immediate supervisor or management.

QUALIFICATIONS AND REQUIREMENTS

Educational Background:

• Graduate of a Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related business course.

• Applicants with relevant accounting education and practical cashiering experience may also be considered.

Work Experience:

• Preferably with experience in cashiering, bookkeeping, accounts receivable, sales documentation, or general accounting.

• Preferred 2 Years and above experience for this position.

• Experience in a warehouse, retail, distribution, or trading company is an advantage.

• Fresh graduates with a relevant accounting background and strong numerical skills may be considered.

Technical Skills:

• Basic knowledge of accounting principles and financial documentation.

• Proficiency in Microsoft Excel and other basic office applications.

• Ability to prepare cash reports, reconcile transactions, and maintain accurate records.

• Familiarity with POS systems, accounting software, or inventory management systems is an advantage.

• Knowledge of invoices, official receipts or applicable electronic receipts, delivery receipts, and payment documentation.

REQUIRED COMPETENCIES

The candidate must demonstrate the following:

• Integrity and Accountability

• Numerical Accuracy

• Organization and Record-Keeping

• Confidentiality

• Communication Skills

• Time Management

• Problem-Solving Skills

PERFORMANCE EXPECTATIONS

The Warehouse Cashier is expected to:

• Maintain accurate and complete records of all assigned payment transactions.

• Ensure that daily cash collections are reconciled and reported within the prescribed timeframe.

• Minimize errors in payment processing, documentation, and financial reporting.

• Ensure that all transactions are supported by appropriate and authorized documents.

• Follow established company procedures for payment verification and warehouse product release coordination.

• Maintain professional customer service and effective coordination with the Sales, Warehouse, and Accounting Departments.

REPORTING AND WORKING RELATIONSHIPS

Reports To: Accounting Supervisor, Finance Manager, or designated immediate managerial.

Coordinates With:

• Accounting Department

• Sales Department

• Operation Department

• Warehouse Personnel

• Purchasing or Inventory Personnel, when necessary

• Customers and authorized business representatives