Catering Administrative Assistant

SUMMARY

The Catering Administrative Assistant plays a vital role within Catering/Conference Services, assisting in various administrative tasks. This position will be handling administrative tasks, coordinating schedules, arranging payments for future events, maintaining a smooth operation amongst the department and support Managers in daily tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Handles daily administrative duties including: scheduling, billing/payment, reports, BEO Book review, Resume distribution and contract distribution.
• Takes detailed inquiries received and submits to the appropriate Sales Manager.
• Types and distributes all correspondence, proposals, contracts for assigned Managers.
• Maintains Sales Kits and Menus for clients.
• Input amenities into Alice for VIP Clients and processes paperwork.
• Assists in coordination of site inspections and VIP Requests.
• Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hospitality experience strongly preferred.

EDUCATION and/or EXPERIENCE

• Preferably 2-3 years of hospitality or F&B Industry.
• Strong organizational, time management and multi-tasking abilities.
• Excellent communication skills with guests, staff and management.
• High level of accuracy and attention to detail in all tasks.
• Proficiency in MS Office 365, Excel. Amadeus/Delphi and Opera software is preferred.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence, and memos in English and respond in writing
• Ability to read and interpret general business document or governmental regulations.
• Ability to effectively present information and respond to questions from groups of managers and associates.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.