Catering Administrative Assistant

Thank you for applying to one of the most premier places to work in the Northeast Florida! People are our greatest asset and we are currently seeking people like you who have a desire to join our team.

The Ponte Vedra Inn & Club is one of the premier places to work in NE Florida

Do you love to provide amazing guest service?

Do you enjoy working in a fast-paced, team oriented environment full of fun and other team members who share the same passion?

If you do – We are right for you!

Apply today and take advantage of this unique opportunity to work at the historic Ponte Vedra Inn & Club.

At the Ponte Vedra Inn & Club we take pride in our 5 Diamond Certified Service. People are our greatest asset and we are currently seeking people like you that have a desire to serve, to join our team.

1. Must be able to work a flexible schedule, to include weekends and holidays if required.

2. Arrive to work on time, consistently.

3. Upon entering the property, arrive in proper uniform, crisp, clean and in good repair.

4. Hair must be clean and cut in a becoming style; management has final approval.

5. Attend all required training, safety courses, office and departmental meetings.

6. Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment.

7. Answer telephone using proper etiquette and screen all calls.

8. Take accurate, detailed messages and relay phone calls.

9. Insure that all information regarding each group is sent to the correct department on schedule in order to facilitate the proper handling of each group.

10. Complete assigned projects promptly and accurately.

11. To be knowledgeable in the procedures of finalizing programs and food functions.

12. Offer assistance to people calling the office and assist walk-ins.

13. Type such correspondence as; inquiry confirmations, introduction letters, banquet event orders, service agreements, and all other letters as directed by Conference/Catering Coordinators.

14. All typed worked will be proof read prior to being given to the Conference/Catering Coordinators.

15. Perform and follow up on any other duties as assigned, by Coordinators or Catering Director.

Requirements

• willing to work a variety of day/night and weekend shifts.
• strong organizational skills.
• able to work independently.
• able to be on your feet for long periods of time
• excellent people skills.
• meets/exceeds customer expectations.
• meets or exceeds the team expectations.
• energetic personality.
• Able to lift 50 lbs. or more.

Hours

Variable schedule including weekends/holidays

Benefits

Paid Vacation/Holiday/Sick

• Medical Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Vision Insurance
• Dry Cleaning/Laundry
• Free Parking
• Staff Cafe
• Employee Funded 401-K

Drug Free Workplace EOE