Catering Coordinator

Position Overview:

The Catering Coordinator is responsible for assisting the Catering Sales Manager with selling, planning, and coordinating all catered events at Edgewood Tahoe Resort. This role requires a high level of client engagement, exceptional organizational skills, and a keen eye for detail to ensure seamless event execution. The ideal candidate will build strong relationships with clients and collaborate with internal teams to deliver world-class events.

Key Responsibilities:

• Assist with preparing proposals, contracts, and pricing to prospective clients while maximizing revenue.
• Respond promptly and professionally to client requests while maintaining Forbes luxury service standards.
• Coordinate site inspections, property tours, and client meetings.
• Support the sales team in achieving departmental revenue goals.
• Manage event documentation and ensure accuracy of all contracts and event details.
• Coordinate communication between catering, culinary, banquet, housekeeping, front office, and other operational departments.
• Assist in the preparation and distribution of BEOs.
• Monitor event timelines and ensure all client requirements are communicated effectively.
• Support on-site event execution as needed to ensure client satisfaction.
• Maintain accurate client files, contracts, and event records.
• Process deposits, billing information, and event-related paperwork.
• Manage departmental calendars, meeting schedules, and correspondence.
• Deliver personalized service that reflects the resort's luxury brand standards.
• Build strong relationships with clients, vendors, and internal partners.
• Anticipate guest needs and proactively resolve concerns.
• Perform other related duties as assigned to support the overall success of the team and business.

Qualifications and Skills:

• Ability to work flexible schedules, including nights, weekends, and holidays.
• Minimum of 2 years of experience in catering sales, luxury hospitality, or event planning.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Exceptional interpersonal and communication skills.
• Detail-oriented with strong organizational and problem-solving abilities.
• Professional appearance and demeanor consistent with a luxury resort environment.
• Proficiency in CRM software, event management tools, and Microsoft Office Suite.

Physical Requirements:

• Must be able to safely lift, move, and stack items weighing up to 50 lbs.
• Able to perform physical tasks, including bending, lifting, and standing for extended periods.
• Comfortable working outdoors in various weather conditions.