Catering Event Manager

Hospitality Confidential is pleased to present an exciting opportunity for a Catering & Events Sales Manager to join a high-end custom catering and events company based in Belmont, California!

Our client creates exceptional culinary experiences for leading Bay Area corporations, distinguished private clients, and Silicon Valley’s “Who’s Who.” Known for its personalized approach, polished service, and attention to detail, the company produces memorable events designed around each client’s unique vision.

They are looking for a dynamic, outgoing, and highly organized sales professional who can help grow the brand while managing every stage of the event process—from the initial inquiry and proposal through onsite execution and final invoicing.

The Catering & Event Sales Manager is a hands-on, client-facing leader responsible for managing the full event life cycle. You will respond to incoming inquiries, develop new business, create customized proposals, negotiate contracts, coordinate event logistics, and serve as the primary client contact throughout the planning process and during live events.

This role requires a strong combination of sales ability, front-of-house hospitality, creativity, organization, and operational follow-through. You will work closely with the Executive Chef, staffing team, event personnel, preferred vendors, and accounting department to ensure every event is thoughtfully planned, smoothly executed, and financially successful.

The ideal candidate has a proactive, “can-do” attitude, thrives in a fast-paced environment, and builds lasting relationships with both corporate and private clients.

Sales & Client Management Responsibilities:

• Manage the full event life cycle, from initial inquiry through post-event follow-up and final billing
• Proposals & Contracts: Create accurate, high-quality event proposals, negotiate contracts, and collect deposits.
• Client Relations: Act as the primary point of contact during events to ensure smooth execution and high client satisfaction.
• Revenue Growth: Identify up-sell opportunities, drive ancillary revenue, and partner with preferred vendors to increase sales.

Operations & Cross-Functional Coordination:

• Kitchen Alignment: Maintain the master catering board, provide daily updates to the Executive Chef, and attend weekly BEO meetings.
• Staffing & Logistics: Partner with the staffing team to schedule event personnel, update timelines, and write a packlist for events.
• Event Staff Supervision: Supervise event staff onsite to ensure a timely set-up, and check in with staff prior to and after the event.
• Financial Oversight: Finalize final invoices in a timely manner for review with accounting prior to sending to the client to ensure accuracy and maximize profit goals.

Strategy & Administrative Responsibilities:

• Market Awareness: Monitor the local competitive landscape to protect profit margins and meet revenue targets.
• Team Collaboration: Foster a positive, inclusive workplace culture across sales, events, and kitchen teams.
• Reporting: Complete administrative tasks and provide regular activity reports to your direct manager.
• Community Presence: Represent Heirloom Catering professionally at community events, industry organizations, and trade shows.

Leadership & Community Engagement:

• Foster a positive, inclusive, and collaborative culture across the sales, events, staffing, and culinary teams
• Represent catering professionally at community events, industry organizations, networking functions, and trade shows
• Build relationships with local businesses, event professionals, venues, and community partners
• Serve as a polished ambassador for the catering brand
• Contribute ideas that strengthen the client experience, improve internal processes, and support continued business growth

Requirements & Qualifications:

• Experience: 2+ years of catering sales experience (both B2B and B2C preferred).
• Tech Skills: 1+ years of CRM database management experience. Proficiency in Microsoft Office (Word, Excel) and Google Suite.
• Experience with Total Party Planner and Nowsta.
• Communication: Exceptional verbal and written English communication skills. Strong presentation skills for both one-on-one and group settings.
• Physical Demands: Ability to lift, push, pull, or carry up to 40 lbs to assist with FOH event setup, breakdown, and execution.
• Execution Skills: Strong negotiation, problem-solving, and contract interpretation abilities. Close attention to detail under tight deadlines.

Compensation and Benefits:

• $80k+ Commissions: 1.5% to 2.0% Paid Quarterly by the 10th
• Health and dental benefits: Our client offers Blue Shield (PPO) and Kaiser (HMO) plans. Our client covers 50% of the premium, with employee coverage beginning 90 days after the start date. Dependent coverage is available at the employee's full expense.
• Dental Insurance: Our client provides a Delta Dental PPO plan. The company covers 75% of the premium for the employee, while the employee covers the remaining 25%. Dependent coverage is available at the employee's full expense
• IRA retirement plan: Our client offers an IRA retirement plan with a company match of up to 4%.
• Paid vacation time: Will accrue 10 days (80 hours) of paid vacation time per year
• A $50 monthly phone stipend, and lunches are shift-based

Details:

• Location: Belmont, California
• Employment Type: Full-time
• Schedule: Flexible availability required, including mornings, evenings, weekends, and holidays based on event needs
• Dress Code: Smart casual

Our client is proud to be an Equal Opportunity Employer. They do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.

Department

Hospitality & Culinary

Location

Belmont, CA

Salary

$80,000/year