Cath Lab Coordinator

Role & responsibilities

Key Responsibilities

A. Scheduling and Bookings

• Take and manage all cath lab and cardiac OT bookings (elective, add-on, emergency).
• Maintain the master schedule; prevent clashes of rooms, equipment, staff and consultants.
• Coordinate slots with interventional cardiologists, cardiac surgeons, anaesthetists and perfusionists.
• Confirm cases 24 hours ahead; manage cancellations, reschedules and delays.
• Prioritise emergencies (STEMI, acute cases) and activate the on-call team promptly.

B. Pre-Procedure Clearances

• Verify the pre-procedure checklist: consent, investigations, blood availability, anaesthesia/PAC clearance, ICU bed.
• Obtain insurance and TPA pre-authorisations, and follow up on approvals and enhancements.
• Coordinate cardiology, anaesthesia and physician clearances before the case.
• Confirm implant, device and consumable availability (stents, balloons, valves, pacemakers, ICDs, TAVI kits).

C. Patient Estimates and Counselling

• Prepare procedure cost estimates (package, implants, room category, ICU, consumables).after confirming with cardiologist their fees
• Explain estimates and the process clearly to patients and families.
• Coordinate with billing on package pricing, revisions and deposits.
• Handle self-pay, insurance, corporatepatients.

D. Inventory, Implants and Vendor Coordination

• Track consumable and implant stock; set minimum and reorder levelsalong with cathlab staff
• Coordinate with vendors for implant/device availability, consignment stock and rep support for cases.
• Maintain implant records, traceability and billing reconciliation.
• Monitor expiry, sterilisation and equipment readiness.

E. Team and Operations Management

• Supervise cath lab technicians, OT technicians, nursing staff and helpers; prepare duty rosters.
• Coordinate with biomedical engineering for preventive maintenance, calibration and breakdowns.
• Coordinate with CSSD, housekeeping, pharmacy, blood bank, radiology and ICU.
• Support recruitment, onboarding and training of cath lab/OT staff.

F. Quality, Safety and Compliance

• Ensure adherence to infection control, radiation safety (AERB, dosimetry), and NABH/JCI standards.
• Maintain the WHO surgical safety checklist and procedure documentation.
• Track incidents, near-misses and complications; support audits and root cause analysis.
• Keep licences and statutory compliances current (AERB, biomedical waste, etc.).

G. Reporting and MIS

• Maintain daily, weekly and monthly dashboards: case volumes, utilisation, turnaround time, cancellations, revenue per case, consumable cost.
• Report to management on bottlenecks and improvements.
• Keep patient and procedure registries accurate (including TAVI, device and complex PCI registries).

H. Doctor and Referral Coordination

• Be the first point of contact for referring doctors, TPAs and other hospitals.
• Coordinate case discussions, heart team meetings and proctor visits.
• Support new service launches (structural heart, EP, vascular).

Interested candidates can send in their application on [email protected]

OR can come for walk-in interview between 10am - 4 pm