CCA Incharge

Key Responsibilities

1. CCA Planning & Coordination

• Plan and coordinate the annual CCA calendar in consultation with the Principal and Academic Team.
• Organize and schedule various clubs, activities, competitions, events, and after-school activities.
• Ensure activities are age-appropriate and aligned with the school's academic and developmental objectives.
• Coordinate regular CCA periods and ensure activities are conducted as per the approved schedule.

2. Student Participation

• Encourage maximum student participation in CCA activities.
• Identify students' interests and talents and provide suitable opportunities for development.
• Maintain student participation and attendance records for various activities.
• Coordinate selections, auditions, registrations, and team formations for competitions and events.

3. Event & Competition Management

• Plan and execute school events, celebrations, cultural programs, inter-school competitions, exhibitions, and special activities.
• Coordinate rehearsals, stage arrangements, costumes, props, music, equipment, and other event requirements.
• Ensure events are conducted smoothly and within the approved timelines and budget.
• Coordinate with teachers and staff assigned to specific activities.

4. Coordination with External Trainers

• Coordinate with external coaches, trainers, and activity partners for sports, performing arts, music, dance, skating, taekwondo, chess, etc.
• Monitor the quality and regularity of sessions conducted by external trainers.
• Maintain trainer attendance, student attendance, schedules, and performance records.
• Escalate concerns regarding trainer performance or student safety to management.

5. Staff Coordination

• Allocate responsibilities to teachers and activity coordinators.
• Conduct regular follow-ups to ensure assigned activities are completed on time.
• Provide guidance and support to teachers handling clubs and activities.
• Maintain effective communication with HODs, Coordinators, and the Administration Department.

6. Competitions & Achievements

• Identify suitable inter-school, district, state, and national-level competitions.
• Coordinate student registrations and participation.
• Maintain records of student achievements, certificates, medals, and awards.
• Prepare achievement reports for management and school records.

7. Resources & Inventory

• Identify and arrange requirements for various CCAs and events.
• Maintain proper inventory of sports equipment, musical instruments, costumes, props, art materials, and other CCA resources.
• Ensure resources are used responsibly and maintained properly.
• Coordinate purchase requests with the Purchase/Admin Department after obtaining required approvals.

8. Documentation & Reporting

• Maintain the CCA calendar, schedules, attendance records, event reports, and achievement records.
• Prepare monthly/term-wise CCA reports for the Principal/Academic Director.
• Maintain photographic and other documentation of major activities and events.
• Ensure all CCA-related records are updated and properly filed.

9. Safety & Discipline

• Ensure student safety during all CCA activities, practices, competitions, and events.
• Ensure activities are conducted under appropriate supervision.
• Follow school safety, discipline, and child-protection policies.
• Immediately report accidents, incidents, or safety concerns to the concerned authority.

Required Qualifications & Skills

• Bachelor's degree in any relevant discipline; qualification in Sports, Performing Arts, Education, or related field preferred.
• Minimum 25 years of experience in school CCA, activity coordination, event management, or a similar role.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple activities and events simultaneously.
• Good knowledge of school-level sports, cultural activities, clubs, and competitions.
• Proficiency in MS Office/Google Workspace and basic documentation.
• Strong leadership, teamwork, and problem-solving abilities.

Preferred Personal Attributes

• Energetic and enthusiastic personality.
• Creative and proactive approach.
• Strong student-management skills.
• Excellent time management.
• Ability to work under pressure and meet deadlines.
• High level of accountability and attention to detail.
• Passion for student development and co-curricular activities.